Project Coordinator

GreenSavers•Bend, OR

8d•$25 - $27•Hybrid

About The Position

This is not a traditional desk-based Project Coordinator position. It is a hands-on role that combines administrative coordination, inventory and materials management, customer service, and field support. Some days will be spent coordinating permits, preparing project documentation, scheduling appointments, and communicating with customers. Other days may involve organizing parts, receiving and moving materials, staging equipment for installations, completing inventory counts, or helping installers and technicians with physical tasks. You do not need to be an HVAC expert when you start, but you will be expected to develop a working knowledge of basic HVAC equipment, thermostats, and common service issues. Over time, you should be comfortable answering straightforward customer questions, gathering useful information, and recognizing when a question needs to be passed to a technician. This role requires strong organizational skills, a proactive mindset, mechanical curiosity, and a willingness to jump in wherever help is needed. You will be a connection point between our customers, installers, technicians, and office staff, helping ensure projects are properly planned, prepared, and completed. If you enjoy bringing order to chaos, learning how things work, solving practical problems, and balancing office responsibilities with hands-on work, we would love to hear from you.

Requirements

Excellent organizational and time management skills
Strong communication and customer service skills
Ability to manage multiple priorities in a fast-paced environment
Strong attention to detail and problem-solving skills
Proficiency with Google Workspace
Ability to learn new software and technology
Valid driver's license with an acceptable driving record

Nice To Haves

Project coordination or scheduling experience
Residential construction, HVAC, plumbing, electrical, or home services experience
Experience with permitting or inspections
Inventory or warehouse coordination experience
Experience using Sera, JobTread, or similar software
Mechanical aptitude and an interest in learning HVAC systems
Experience preparing quotes or invoices
BPI Certification
Spanish language skills

Responsibilities

Coordinate permits, inspections, schedules, and project documentation
Prepare work packets and ensure projects are ready for installation
Receive, organize, track, and maintain inventory, parts, materials, and equipment
Order materials and help ensure field teams have what they need for scheduled projects
Stage and move parts, equipment, and materials in preparation for installations
Assist installers and technicians with physical tasks or field support when needed
Schedule service appointments and communicate with customers about next steps
Prepare quotes, invoices, and service documentation
Administer our Home Performance Program
Maintain accurate customer, project, and equipment records
Develop a working knowledge of basic HVAC equipment, thermostats, and connected systems
Answer straightforward customer questions and gather information to help technicians troubleshoot issues
Work closely with installers, technicians, and office staff to keep projects moving efficiently
Help maintain an organized, safe, and functional office, warehouse, and inventory area

Benefits

75% employer-covered medical, vision & life insurance
401k with employer match
2 weeks paid vacation, prorated after 90 days and replenished fully each January
6 paid holidays
5 paid sick days
Company-paid industry-related training
Dog-friendly offices
Fully stocked fridges with snacks, drinks, and coffee
Quarterly happy hours
Summer BBQs
Team-building trips throughout the year (skiing, snowboarding, rafting, snowshoeing, race car driving, and more)
Annual company retreat