On-Site Project Coordinator

Faith Technologies•Menasha, AL

2d•Onsite

About The Position

The Project Coordinator provides overall assistance to Project Managers and field personnel. The role supports construction project administration, staffing coordination, billing and collections, documentation, customer service, office coordination, and related activities. The position works on-site and has no travel requirement. The work schedule is between 7 AM and 5 PM, Monday through Friday; overtime may be required. The ideal candidate is proficient with a PC and Microsoft Office Suite. Basic knowledge of the electrical trade and/or construction is preferred. FTI describes a culture focused on team members’ mind, body, and soul, and offers career development and continued education programs, merit-based compensation, career path development, and a flexible benefits package. The listed benefits are available to regular, full-time team members.

Requirements

Associate degree and 3 to 6 months of administrative experience; or high school diploma or GED and 1 to 2 years of administrative experience.
Proficiency using a PC and Microsoft Office Suite.
Basic knowledge of the electrical trade and/or construction is preferred.
No travel required.
Must successfully pass a background check and drug test as a condition of employment.

Nice To Haves

Basic knowledge of the electrical trade and/or construction.

Responsibilities

Enter job information in the accounting system, including opening and closing jobs and clearing committed costs.
Process contracts, claims, change orders, monthly billings, and final billings.
Make accounts receivable collection calls for Project Manager billings as needed.
Assist with general staffing of construction projects.
Obtain permits and other miscellaneous items.
Process paperwork and reports, including job cost reports, weekly pending projects reports, monthly WIP reports, accounts receivable collection reports, and time cards.
Type and compile documents such as proposals and submittals.
Provide customer service to vendors, internal and external customers, and field employees.
Serve as the main point of contact for field employee inquiries when applicable, depending on branch staffing coordination.
Assist the General Superintendent with staffing coordination as needed.
Create and maintain large job folders and binders.
Assist with reception and phones.
Maintain the conference and training room schedule, if applicable.
Assist in coordinating training classes.
Coordinate special events such as branch meetings, trainings, and lunches.
Coordinate reception and phone coverage as needed.
Assist with employee relations as needed.
Assist with coordination of incoming and outgoing shop items and deliveries.
Perform other related duties as required and assigned.