On-Site Project Coordinator
About The Position
The Project Coordinator provides overall assistance to Project Managers and field personnel. The role supports construction project administration, including job information and accounting-system updates, contracts and billing, reports, staffing coordination, permits, document preparation, customer service, reception, training, events, and coordination of shop activity and deliveries. Candidates should be proficient with a PC and Microsoft Office Suite; basic knowledge of the electrical trade and/or construction is preferred. The position has no travel and is scheduled between 7 AM and 5 PM, Monday through Friday. Overtime may be required.
Requirements
- Associate degree and 3 to 6 months of administrative experience, or a high school diploma or GED and 1 to 2 years of administrative experience.
- Proficiency using a PC and Microsoft Office Suite.
Nice To Haves
- Basic knowledge of the electrical trade and/or construction.
Responsibilities
- Enter job information in the accounting system, including opening and closing jobs and clearing committed costs.
- Process contracts, claims, change orders, monthly billings, and final billings.
- Make accounts receivable collection calls for Project Managers' billings as needed.
- Assist with general staffing of construction projects.
- Obtain permits and other miscellaneous items.
- Process paperwork and reports, including job cost reports, weekly pending projects reports, monthly WIP reports, accounts receivable collection reports, and time cards.
- Type and compile documents such as proposals and submittals.
- Provide customer service to vendors, internal and external customers, and field employees; may serve as the main contact for field employee inquiries depending on branch staffing coordination.
- Assist the General Superintendent with staffing coordination as needed.
- Create and maintain job folders and binders.
- Assist with reception and phones.
- Maintain the conference and training room schedule, if applicable.
- Assist in coordinating training classes.
- Oversee coordination of special events such as branch meetings, trainings, and lunches.
- Coordinate reception and phone coverage as needed.
- Assist with employee relations as needed.
- Assist with coordination of incoming and outgoing shop activity and deliveries.
- Perform other related duties as required and assigned.
Benefits
- Competitive, merit-based compensation.
- Career path development.
- Flexible and robust benefits package for regular, full-time team members.
- Career development and continued education programs.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
