Project Coordinator

Dudek•, CA

6d•Hybrid

About The Position

Dudek is seeking a motivated and detail-oriented Project Coordinator to join our team in the Pacific Region. This full-time, hybrid role is critical to the smooth daily operation of the Pacific Region, supporting both office and field teams with a wide range of safety-related tasks, duties and projects as needed. The ideal candidate is highly organized, proactive, a strong communicator, and committed to delivering exceptional customer service. This position will interact with Dudek management, field staff, Environmental Health and Safety (EHS) team members, and Firmwide Services staff, and will play a key role in advancing Dudek’s safety culture. This role will primarily support the Pacific Region’s biological resources group with the potential to expand to other teams.

Requirements

Bachelor’s degree in environmental science, biology, ecology, archaeology, landscape architecture, hydrology, safety or equivalent experience.
Minimum 2 years of professional work experience;
Experience working in the field/outdoor environment and knowledge of execution of fieldwork in the environmental/engineering/public works industry;
Strong attention to detail and problem-solving skills;
Excellent written and verbal communication skills;
Proficiency in Microsoft Office Suite;
Self-starter with the ability to work independently or collaboratively;
Demonstrates reliable attendance and punctuality, consistently arrives on time and prepared;
Experience supporting multiple areas or departments;
Knowledge of office and facilities management best practices.
Must possess a valid driver's license and have active personal automobile liability insurance by first day of employment

Nice To Haves

Experience in a professional services or engineering/environmental consulting firm.
Experience with ArcGIS Survey123

Responsibilities

Coordinate with Project Managers, Field teams and EHS to develop and implement site-specific health and safety documentation.
Coordinate with scheduling and operations teams to ensure field staff are informed of safety requirements and prepared for field activities
Conduct daily review of safety tailgate forms and follow up with staff as needed to address PPE needs or non-compliance;
Assist with the preparation of the Biology Team’s safety form program and refinement of safety training and tracking process;
Assist field-based employees with acquiring safety supplies (PPE) including supplies associated with Dudek’s vehicle fleet;
Create and edit administrative documents, including letters, memos, spreadsheets, and reports;
Perform various data entry tasks and ensure accurate record keeping;
Assist with new hire safety onboarding;
Assists with As Needed employee safety communication and training/tracking;
Maintain confidentiality when handling sensitive employee information;
Assist with maintaining a welcoming and professional environment for all;
Perform other safety-focused duties as assigned.