Project Coordinator

TriMark•Irvine, CA

35d•Onsite

About The Position

The Project Coordinator plays a pivotal role in supporting the Facilities department by coordinating the administrative and logistical aspects of assigned client projects. This position helps to ensure the successful execution of projects by managing equipment orders, tracking materials, coordinating project documentation, and facilitating communication among clients, contractors, vendors, and internal stakeholders. The ideal candidate will have experience in inside sales, quoting, order processing, purchasing, and customer service, preferably within the foodservice industry. Strong organizational skills, attention to detail, and the ability to manager multiple priorities in a fast-paced enviornment are essential for success in this role.

Requirements

High School Diploma or GED, or equivalent military or practical experience.
3 – 5 years of experience in an administrative or coordinator role.
Experience in the construction industry preferred; foodservice industry experience is a plus.
Ability to successfully pass a background check post offer acceptance.
Superior customer service attitude with a commitment to excellence.
High attention to detail and ability to prioritize tasks effectively.
Proficiency in MS Word, Excel, Outlook, and operating systems.
Excellent communication and interpersonal skills.
Strong problem-solving and organizational abilities.
Self-motivated with a strong work ethic.
Proficient in Auto Quotes and product knowledge.

Nice To Haves

Experience in the foodservice industry.

Responsibilities

Coordinate projects through all phases, including initial set-up, purchasing, customer communication, shipment of products, and project reconciliation.
Import or input order information into the database/ERP system and verify accuracy against quotes and plans.
Initiate and track purchase orders with manufacturers in accordance with project specifications.
Input change orders and returns and notify relevant stakeholders of any delays.
Organize and maintain a project filing system to ensure easy access to project documentation.
Participate in project status meetings, providing detailed updates on assigned projects.
Assist in resolving operational problems and identifying opportunities for process improvement.
Provide support to other Project Coordinators as needed to manage schedule conflicts.
Serve as a point of contact for customers, vendors, and service agencies on warranty claims and project inquiries.
Create, print, and distribute service manuals and spec books as required.
Assist customers at the front counter and answer general phone inquiries as backup support.
Reconcile cash drawer and complete bank deposits daily.
Scan receiving documents for the warehouse to maintain accurate records.
Perform other duties as assigned.