Project Coordinator

GREENRISE TECHNOLOGIES LLC•Nashville, TN

23h•Onsite

About The Position

Greenrise Technologies is a full-service green infrastructure firm that delivers innovative, reliable, and precise engineered turnkey systems in areas such as greenroofs, stormwater management, growing medium, componentry, maintenance, and operations, as well as a full-service erosion control division. We are committed to quality and service, transforming client requirements into sustainable solutions that reduce development impact, improve quality of life, and exceed expectations. We are also a full-service erosion control provider working throughout Tennessee, Alabama, South Carolina, North Carolina, Florida, Texas, and Eastern Georgia, specializing in silt fence, hydroseeding, SWPPP inspections, and construction debris removal. Greenrise Technologies offers competitive pay with the potential for rapid advancement based on reliability and strong performance. We are looking for positive individuals who enjoy working outdoors in a physical job and are not afraid to get their hands dirty. This is an excellent opportunity for a motivated person seeking to advance and build a stable career with a growing organization. The Project Coordinator for SWPPP plays a critical role in supporting the planning, execution, and completion of erosion control projects for commercial construction sites. This position ensures smooth coordination of administrative, logistical, and compliance tasks, acting as the central hub between project managers, sales, subcontractors, vendors, and clients.

Requirements

2+ years of experience in a project coordination or administrative role within the construction industry preferred.
Knowledge of erosion control practices, SWPPP compliance, and environmental regulations.
Strong knowledge of construction processes, terminology, and documentation.
Proficiency in project management software (ie. Procore, Buildertrend, Textura, Autodesk and MS Apps).
Excellent organizational and time management skills with the ability to multitask and prioritize effectively.
Strong written and verbal communication skills.
Strong attention to detail and a proactive, problem-solving attitude.
Ability to work independently and as part of a team in a fast-paced environment.

Nice To Haves

College degree in Construction Management, Engineering or a related field a plus.

Responsibilities

Maintain and organize all project documentation, including contracts, submittments, RFIs, permits, SWPPP compliance records, and change orders.
Assist the Director and Territory Account Managers in preparing and tracking project budgets, invoices, and material costs.
Process and track purchase orders for materials and services (e.g., silt fence, seed).
Ensure all necessary permits, licenses, and insurance certificates are current and on file.
Serve as the primary point of contact for project-related inquiries from subcontractors, vendors, and clients.
Handle OCCIP and CCIP paperwork and enrollment.
Manage the billing and payment process through GC pay applications like Textura and other platforms such as ProCore, Netsuite, etc., and follow-up to assist in the AR process of collections.
Works with the AR and AP teams to compare invoices across multiple platforms (ProCore and Netsuite) to ensure bills correctly match services rendered and supplies ordered.
Schedule and coordinate project meetings and distribute meeting minutes in a timely manner.
Facilitate the flow of information between the office, field, and all project stakeholders.
Assist in resolving project issues and escalating them to the respective Manager.
Develop and maintain project schedule, tracking key milestones and deadlines.
Coordinate the delivery of materials and equipment to the job site.
Track and monitor project progress against the established timeline.
Collect, review, and process subcontractor and vendor invoices and payments.
Ensure all required paperwork, such as lien waivers and certified payroll, is submitted correctly.
Assist with the bidding process by compiling and distributing bid packages.
Assist the Managers in ensuring project standards and quality requirements are met.
Help maintain a safe working environment by ensuring all safety protocols are followed and documented.
All other duties as assigned.