Project Coordinator

W.E. O'Neil Construction•El Segundo, CA

35d•$70,000 - $75,000•Onsite

About The Position

The primary function of the Project Coordinator is to provide basic onsite administrative support to the project management team.

Requirements

Keen attention to detail, with an ability to spot errors
Strong analytical and organizational skills
Stress management/composure
Work Efficiently – Allocates one’s own time efficiently; handles multiple demands and competing priorities
Develop Systems and Processes – Identifies and implements effective processes and procedures for accomplishing responsibilities
Takes initiative, strives for increased responsibility, and has a desire to learn
Shows emotional maturity, punctuality, and dependability
Motivate and contribute to the team and morale of the office
Ability to work with varying seniority levels, including direct reports, staff, managers, and external partners
Effective written and verbal communication skills
Problem solving and decision-making – works with others to identify, define, and solve problems and take a proactive approach
Foster Teamwork – Participates and fosters collaboration among team members and among teams
Motivate Others – Encourages and empowers others to achieve; builds relationships; creates enthusiasm, a feeling of investment, and a desire to excel
Drive for Results – Drives for results and success; conveys a sense of urgency and drives issues to closure; persists despite obstacles and opposition
Show Work Commitment - Sets high standards of performance; pursues aggressive goals and works hard to achieve them
Establish and maintain positive and effective working relationships with all subcontractors, vendors and WEO Team Members
Highly resourceful team-player, with the ability to also be extremely effective independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Forward looking thinker, who actively seeks opportunities and process solutions
Show alignment with and promotes WEO Corporate Values
College degree preferred or equivalent experience in a related field.
Broad understanding of construction administration processes
Understands and effectively uses company software programs and systems:
Proficiency in computer skills (MS Word, Excel Outlook, CMiC, Box, Bluebeam) and ability to learn other software management systems
Proficiency in Outlook and has the ability to manage calendars, address books, tasks and email
Ability to navigate and manage files and folders in Box Demonstrated understanding of the importance of relationship building Effective oral and written communication skills
Well-developed time management and organization skills

Nice To Haves

Experience with LAWA badging is a big plus.

Responsibilities

Coordinate and process LAX security badges for employees, subcontractors, and vendors, ensuring compliance with Los Angeles World Airports (LAWA) security requirements.
Schedule and track badging appointments, fingerprinting, and required training, maintaining accurate badge and access logs.
Serve as the primary liaison with LAWA badging and security offices, coordinating airport access credentials, proxy cards, and parking passes.
Track badge expirations, renewals, and replacements to ensure uninterrupted access for project personnel.
Provide administrative and operational support to project management staff, maintaining project files, logs, and documentation.
Manage and maintain project reporting and documentation, including daily reports, RFI logs, and updates within project management systems.
Assist with subcontractor labor compliance and workforce tracking, including documentation through payroll compliance systems.
Coordinate new hire onboarding documentation and training compliance, including airport security and safety requirements.
Maintain organized project filing systems and personnel records, ensuring accurate documentation.
Support office operations and team coordination, including managing supplies and deliveries, and organizing team events and lunches.