Project Coordinator

Ramudden•Stouffville, ON

35d•CA$60,000 - CA$65,000•Onsite

About The Position

Reporting to the Manager, Special Projects, the Project Coordinator plays a key role in delivering a high volume of short-term projects safely, efficiently, and on schedule. This role combines estimating, coordination, and problem-solving to ensure projects are planned effectively and executed successfully in the field. The Project Coordinator works closely with operations teams, foremen, and project stakeholders to plan resources, manage documentation, resolve site challenges, and keep projects moving forward. This position is ideal for someone who enjoys working in a fast-paced environment, managing multiple priorities, and seeing projects move from concept to completion.

Requirements

Post-secondary education in Civil Engineering, Construction Management, Project Management, or a related field
Hands-on experience within the construction industry, with a strong understanding of project lifecycle and field operations
Experience supporting or coordinating projects in a project coordination or similar role
Practical field experience and understanding of on-site conditions and requirements
Strong project management capabilities, with the ability to support planning, execution, and coordination activities
Strong organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment
Effective communication and collaboration skills, with a proactive, solutions-focused mindset
Ability to adapt and thrive in a dynamic, evolving work environment
Proficiency in Microsoft Office (Excel, Word, Outlook)
Valid Class G driver’s license with a clean driving record

Nice To Haves

Exposure to MTO (Ministry of Transportation Ontario) projects is a strong asset
Experience with estimating, including project costing, budgeting, or bid support, is considered an asset
A background in sales and/or customer service is an asset, with the ability to build and maintain client relationships
experience with Jonas or similar construction systems is an asset

Responsibilities

Develop cost estimates and prepare quotations in response to incoming project inquiries.
Conduct site reviews to identify constructability considerations, safety risks, and operational requirements.
Attend and contribute to site meetings with clients, contractors, and other stakeholders as required.
Prepare job packages and documentation required for project scheduling and mobilization.
Coordinate project activities with operations teams and internal and external resources.
Submit utility locate requests and ensure all locates remain valid prior to scheduling work.
Maintain regular communication with Foremen before and after project handoff to ensure alignment and successful execution.
Identify and troubleshoot on-site issues, working closely with the Project Manager to resolve challenges and maintain project timelines.
Communicate incidents, risks, or delays promptly to the Project Manager to support effective decision-making.
Develop and maintain short- and long-term forecasts to ensure appropriate resources are allocated.
Maintain accurate and organized project documentation, including project folders, correspondence, and site photos.
Coordinate and manage multiple short-term projects simultaneously while maintaining quality and efficiency.
Perform additional duties as required to support project delivery and operational needs.