Project Coordinator - Probate & Family Court Administrative Office

Massachusetts Trial Court•Boston, MA

4d•$71,439 - $105,290•Onsite

About The Position

Provides specialized administrative support to a court office or administrative department. Supports projects and strategic planning. Prepares and checks a variety of specialized department documents and maintains files. Tracks and orders office supplies and assists in request for proposal development and evaluation. Receives and routes incoming calls, mail, and visitors to appropriate personnel. Maintains calendars and schedules travel as needed. May provide guidance and/or supervision to more junior roles. This position serves as a lead worker to others.

Requirements

Associate's Degree from an accredited college or university
Five (5) years of related work experience
Equivalent combinations of education and experience will be considered for meeting minimum qualifications.
Knowledge of principles and practices of employee supervision
Knowledge of policies, programs, and procedures
Knowledge of modern office equipment and technology including computers, video conferencing, and applicable office software
Knowledge of Departmental and court policies and procedures
Knowledge of data management and reporting tools
Knowledge of current office and clerical practices and procedures
Skill in customer service
Skill in multi-tasking
Skill in organization and time management
Skill in leadership
Ability to establish effective working relationships with others
Ability to order office supplies
Ability to create and update calendars
Ability to perform basic mathematical tasks
Ability to prepare clear and accurate reports
Ability to maintain appropriate records
Ability to communicate effectively, both orally and in writing
Ability to work independently and follow oral and written instructions
Ability to identify problems and develop feasible solutions
Ability to maintain confidentiality of information

Nice To Haves

Employees are fully committed to fulfilling the Trial Court and associated Departmental missions.
Employees are committed to participating in ongoing Trial Court training and educational offerings to advance their professional development. Managers are equally committed to affording those opportunities to those they supervise as scheduling permits.
Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.
Demonstrates project support skills and the ability to innovate and drive enhancements and efficiencies in organizational initiatives.
Accurately assesses common operational problems and recommends and facilitates appropriate solutions.
Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.

Responsibilities

Supervises the work of assigned personnel, including assigning and reviewing work, and providing guidance on a variety of operational activities.
Provides administrative support for court or department, including maintaining calendars and schedules, initiating correspondence, and preparing documents.
Maintain files, statistics, and staffing charts. Works closely with Human Resource staff to obtain employee information.
Supports programs, projects, and strategic planning initiatives.
Represents the department during contact with other departments and governmental agencies.
Collects key program data and produces evaluative reports tracking trends and patterns of operation.
Participates in and assists with a variety of meetings.
Identifies problems within organization and develops solutions. Recommends office procedures and routines.
Drafts and prepares a variety of documents and coordinates the distribution of correspondence.
Maintains department records and personnel and fiscal files as necessary.
Performs other duties as required.