Project Coordinator

Ampcus Inc.•White Plains, NY

15d•Onsite

About The Position

Ampcus Inc. is seeking a highly motivated Project Coordinator to assist in the smooth operation and administration of several key internal governance committees. This role involves developing committee materials, distributing them, recording meeting minutes, documenting decisions, maintaining trackers, and managing SharePoint sites.

Requirements

Proven experience in administrative roles, preferably within governance or committee management.
Strong organizational skills with a keen attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint.
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
Strong interpersonal skills and the ability to work collaboratively with diverse teams.

Nice To Haves

Familiarity with governance frameworks and best practices is a plus.

Responsibilities

Organize and coordinate the scheduling of committee meetings, ensuring all logistical aspects are managed efficiently.
Develop and compile comprehensive committee materials, including agendas, reports, presentations, and other relevant documents.
Distribute committee materials to members well in advance of scheduled meetings, ensuring all participants are adequately prepared.
Accurately and professionally record detailed meeting minutes, capturing key discussions, decisions, and action items.
Document all committee decisions and maintain accurate records, ensuring compliance with organizational policies and procedures.
Maintain and update trackers for all committee activities, including follow-ups on action items and deadlines.
Manage and update SharePoint sites dedicated to the committees, ensuring all materials and records are easily accessible and up-to-date.
Facilitate clear and effective communication between committee members, ensuring all stakeholders are informed and aligned.
Ensure all committee activities adhere to internal governance policies and standards.
Identify and implement process improvements to enhance the efficiency and effectiveness of committee administration.