Project Coordinator

Chelsea Lighting • New York, NY

6d

About The Position

The Project Coordinator is responsible for ensuring the seamless execution of complex lighting projects.

Requirements

• Four-year college degree
• Strong time management, problem solving, interpersonal, and organizational skills
• Ability to liaise with clients and cross-functional departments in the aggressive resolution of problems to drive timely payments for products and services rendered.
• Proficient in MS Office (Excel/PowerPoint/Outlook)
• Proficient with Teams and Smartsheet
• Familiar with construction-based ERP software such as Sage 100, Acumatica, or similar.
• Familiar with Quantum, Textura and/or similar
• Strong quantitative and analytical math skills
• Proactive and concise written and oral communications skills.

Responsibilities

• Assist with the planning, coordination, tracking, and execution of lighting and control projects from initiation through completion.
• Monitor project milestones, deadlines, deliverables, and overall progress to support timely project completion.
• Communicate with construction teams, clients, manufacturers, vendors, and other project stakeholders.
• Coordinate product approvals, material storage, delivery requirements, and project schedules.
• Track purchase orders, product availability, shipping schedules, deliveries, and project timelines.
• Maintain accurate project information using Smartsheet, Microsoft Office, and other project management systems.
• Prepare and maintain submittal packages, change orders, closeout documents, delivery records, and project status reports.
• Review project documents, orders, specifications, and material information for accuracy and completeness.
• Ensure project records and documentation remain organized, current, and accessible.
• Periodically visit construction sites and warehouse locations to monitor materials, verify delivery status, and address logistical concerns.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level