Project Coordinator

Advantest•Austin, TX

50d

About The Position

Advantest America, Inc. is looking for someone to join our Customer Support team in Austin, TX coordinating projects for key clients in North, Central and South America. You will communicate with stakeholders in person, via phone, chat and email. Additional attributes that will help you succeed in this role: You thrive in an environment that relies on teamwork, while supporting and nurturing your individual strengths as well. You are natural at making others feel heard and excel at relationship building. You take the initiative in utilizing all available resources, while at the same time knowing when to consult with managers or peers to break down a difficult problem. You have strong critical thinking skills with the ability to easily adapt to shifting priorities and challenges.

Requirements

4 + years of relevant experience in project coordination
Intermediate experience with Microsoft Office 365 tools (including Outlook, Excel, Word, PowerPoint, etc.).
Possess excellent phone etiquette and the ability to communicate professionally with both verbal and written communication.
Ability to handle multiple tasks and work without direct supervision to meet deadlines.
Ability to learn new software applications quickly and effectively.
ERP and JIRA systems knowledge

Responsibilities

Support client requests by phone and email by completing tasks such as the documentation of service requests, entering of part orders and communicating shipment details.
Provide multi-project coordination and installation support to include managing requirements and content gathering for client purchased hardware or services; implement solutions by monitoring project progress; tracking action items and escalating issues to the appropriate authority.
Implement project plans by managing task assignments to meet goals while considering technical and client requirements.
Lead or support quote to cash activities to include quotation proposals, third party vendor services suport, purchase orders and deal management.
Track and document project deliverables and correspondence to ensure compliance with client expectations.
Act as the point of contact for internal stakeholders, ensuring clear and consistent communication.
Prepare and present written or oral reports and other presentations to internal and external audiences.
Make timely decisions with the best available information and using appropriate decision-making processes.
Identify potential issues or process improvements and work with the team to find and implement solutions.
Continuously improve product and process knowledge using our self-help and training resources.
Support change management activities including developing training material and user guides.