Project Coordinator

Dynamic Engineering Consultants, PC • Wall Township, NJ

5d • $30 - $35 • Onsite

About The Position

The Project Coordinator performs various administrative and office support activities for the office, in general, and serves as lead Assistant for selected client(s). The position includes project tracking; project follow-up; preparing submissions to agencies; arranging meetings/travel; preparing materials for hearings; assisting with proposals, subcontractor invoice review, billing; filing and other general office support, as required.

Requirements

• High School Diploma required.
• 2+ years’ experience in an office environment/administrative role required
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint
• Well-organized and highly motivated
• Excellent written and oral communication skills
• Excellent customer service skills
• Self-starter who can work independently and with team members

Nice To Haves

• Associate’s Degree and/or Bachelor’s Degree preferred

Responsibilities

• Serve as a project contact for selected client(s)
• Direct project matters, as necessary, to technical staff
• Review and act upon all incoming mail
• Assist in filing
• General project and client support
• Assist in arranging travel (airfare, hotel, vehicles)
• Prepare itinerary
• Coordinate travel with client(s)
• Coordinate meetings with clients, agencies and other stakeholders
• Receive all visitors
• Prepare agendas
• Compile documents for meetings – plans, reports, letters, etc.
• Prepare meeting minutes
• Compile and organize plans, reports, letters, exhibits and other documents
• Coordinate with attorney, municipalities and other participants
• Obtain review letters
• Review letters to identify action items
• Prepare hearing summary
• Prepare proposals
• Coordinate and follow-up with subcontractors on proposal language/pricing
• Review all subconsultant/subcontractor invoices against approved proposals
• Organize, distribute and follow-up on billing to Project Managers
• Review billing
• Coordinate project submissions with technical and administrative staff
• Complete project tracking forms/reports with technical staff
• Communicate with clients on job status, as needed
• Follow-up with agencies as necessary on project review status

Benefits

• Competitive compensation and annual incentive opportunities
• Comprehensive benefits, including medical, dental, vision, disability, life insurance, and a 401(k) plan with company match
• Paid time off, company holidays, and family support benefits
• Professional development, continuing education, and credential support
• Employee Assistance Program (EAP) and wellness resources
• Opportunities to collaborate across disciplines and contribute to meaningful projects
• Direct access to experienced leaders and exposure to strategic business initiatives
• A collaborative, entrepreneurial culture that encourages innovation, accountability, and long-term career growth
• Meaningful responsibility and the opportunity to make an impact from day one

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED