Project Coordinator

Relativity

16d•$58,000 - $88,000•Hybrid

About The Position

Responsibilities go above and beyond managing calendars and screening calls. You will provide specialized support to our Vice President, Account Services, Senior Director (Customer Success Management), Director (Adoption Services), and our Director (Technical Account Management). You will be responsible for organizing their schedules, assisting with travel arrangements, making sure they’re prepared for their commitments, and taking care of tactical and logistics-related tasks – so they can focus their time and energy on what’s most important.

Requirements

Communication
Documentations
Meeting Facilitation
Negotiation
Problem Solving
Project Management
Scheduling
Stakeholder Management
Team Collaboration
Time Management
A proven go-getter with demonstrated ability to deliver on your commitments.
4+ years in a role supporting executive leader(s), technology industry preferred
Knowledge of or interest in technology industry preferred

Responsibilities

Calendar Management - Scheduling meetings and appointments and ensuring the leaders’ time is optimized.
Meeting Operational Ownership - Preparing agendas, gathering materials, coordinating logistics, and taking minutes.
Document Preparation - Drafting correspondence, presentations, reports, and other documents, ensuring accuracy and appropriate formatting.
Maintain Confidential Information – Handle sensitive information with discretion and maintaining strict confidentiality.
Professional Relationship Builder - Represent the Account Services leadership team in every action you take and should be conscious of that as you build relationships throughout the organization.
Strong Work Ethic - Ability to collaborate and get work done in a quick and efficient way
Receptive to Feedback - Seek out help and feedback when you need it, and adapt to any advice received
Anticipating Leadership Needs - Proactively identifying and addressing the executive's needs and expectations.
Coordinate and schedule meetings, book travel plans and completes expense reports.
Manage annual planning calendar and create look-ahead calendars for review.
Comfortable with Change & Ambiguity - Comfortable working in an environment of constant change and should also be able to work confidently with a certain level of ambiguity.