Project Coordinator

Propelled Brands Franchising, LLC • Quinte West, ON

6d • $70,000 - $85,000 • Onsite

About The Position

We are seeking an organized and detail-oriented Project Coordinator to support design and construction projects across the Propelled Brands portfolio. In this role, you will manage project files, budgets, schedules, and documentation while helping Project Managers and Construction Managers keep projects organized and moving forward. You will serve as a key point of coordination among internal teams, franchisees, General Contractors, designers, architects, and vendors. This role also supports team meetings, vendor agreements, invoice processing, project closeout, and annual Franchise Disclosure Document updates.

Requirements

• One to three years of experience in a project coordination or administrative role within the construction industry
• Basic ability to read and understand construction drawings
• Proficiency in Smartsheet and Google Workspace
• Proficiency with AVID accounting software
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Strong attention to detail and commitment to accuracy
• Proactive, problem-solving mindset

Nice To Haves

• Associate or bachelor's degree in Construction Management, Business Administration, or a related field preferred
• Relevant experience in a construction project coordination or administrative role may be considered in place of a degree
• Familiarity with Gemini AI

Responsibilities

• Serve as the primary liaison among Project Managers, Construction Managers, General Contractors, designers, and architects.
• Coordinate with franchisees as needed and maintain a timely flow of information so stakeholders remain aligned on project status and requirements.
• Schedule and coordinate brand team meetings, prepare agendas, document meeting minutes, and track follow-up items.
• Assist Project Managers and Construction Managers with budget tracking, cost coding, and project schedule management.
• Prepare, manage, and distribute contracts, submittments, Requests for Information (RFIs), change orders, purchase orders, and other project-related documentation.
• Organize and maintain complete, accurate, and current electronic project files across all brands.
• Assist the Vendor Manager with pipeline calls, schedule management, and material sample coordination.
• Accurately process vendor invoices and monthly pay applications through the accounting software.
• Maintain an up-to-date file of NDAs and master contracts for vendors, architects, and General Contractors.
• Support the project closeout process by compiling warranties, as-built drawings, operations manuals, and other required closeout documentation.
• Assist with the preparation and coordination of annual Franchise Disclosure Document (FDD) updates.

Benefits

• Employer sponsored medical and dental plans
• Voluntary benefits such as vision, critical illness, accident, and pet insurance
• 100% Employer sponsored Short-Term Disability, Long-term Disability, and Basic Life Insurance
• Retirement Savings employer match up to 3% and 100% vested
• Generous paid time off policies
• Paid Parental Leave for mothers and fathers

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree