Project Coordinator

New York State Environmental Facilities Corporation•Albany, NY

17d•$63,180 - $68,000

About The Position

Under the direction and supervision of the Unit Manager, the Project Coordinator provides programmatic and project support for the New York Clean Water State Revolving Fund (CWSRF), Green Innovation Grant Program (GIGP) grants, and other financial assistance programs that that fund water quality infrastructure projects through state and federal sources. Primary responsibilities include: assisting clients during the application and grant execution process; supporting financial and project reviews s; communicating program requirements; coordinating meetings and communications with internal divisions and external stakeholders including municipal officials, the public, regulatory agencies, and various State and Federal agencies; and preparing, tracking and analyzing data. Specific responsibilities may vary depending on the assigned unit within the Engineering Division.

Requirements

Associate’s degree and at least two years of relevant experience in project planning for capital construction, implementation, securing financial assistance for local governments or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as determined by the Corporation.
Advanced experience with Microsoft Excel is required. Applicants should highlight their proficiency in tables, sorting, filtering, data validation, and complex formulas like VLOOKUP in their cover letter and/or resume.
Must possess a valid driver’s license as travel is necessary to conduct meetings and site visits across the state.
Demonstrated ability to work independently and manage multiple assignments in a deadline-driven environment.
Detail-oriented with strong organizational, planning, time management, and problem-solving skills.
Highly proficient in Microsoft Office products, especially Excel and Word, and the ability to work with a database.
Ability to adhere to established protocols, contribute to process improvements, and identify operational risks
Understanding of basic mathematical principles and financial calculations.
Strong verbal and written communication skills and an ability to interact with people of diverse backgrounds and experiences in a professional manner.
Ability to develop and maintain common office filing systems and processes and adhere to departmental routines and lead the information sharing and storage practices.
Proficiency with the use of office equipment including computers, copiers, scanners, etc.

Nice To Haves

Knowledge of methods, materials, and terminology used in the planning, design, and construction of municipal infrastructure projects is preferred.

Responsibilities

Establish and maintain working relationships with municipal officials, consulting engineers and others regarding contracts and other documentation and provide assistance from initial project planning and development through construction completion and project closeout.
Review documentation, including engineering reports, application-related information, and contracts, for completeness and adherence to project and program guidelines.
Prepare and maintain electronic files pertaining to projects and programs.
Assist Unit Manager in tracking unit and staff workload.
Track and monitor projects and programs using databases, spreadsheets, and other tools, produce standard and ad-hoc reports and recommend tracking adjustments, as necessary.
Research and compile information about projects and programs and distribute it to appropriate managers and staff.
Collaborate with other EFC divisions as necessary.
Assist in preparing correspondence to staff, municipal officials, and other outside entities regarding the financing and grant process.
Assist in preparing presentations, coordinating mailings, and responding to program related correspondence via telephone and electronic mail.
Attend project meetings and conduct routine construction site visits independently or in coordination with EFC engineers, as assigned, and conduct follow-up as necessary to close out the site visit.

Benefits

EFC provides an outstanding benefits package similar to that offered to New York State employees.
Our total compensation package includes, but is not limited to, leave benefits (Paid Parental Leave, 13 holidays and paid vacation, sick, and personal leave); a comprehensive health insurance program including medical, prescription drug, dental, and vision plans; and membership in either the NYS and Local Retirement System, which is a defined retirement plan, or the Voluntary Defined Contribution Program.

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