Project Coordinator

Consor Engineers•Dallas, TX

22d•Hybrid

About The Position

The Project Coordinator will help plan and organize project delivery in support of 3-4 Project Managers including marketing, team building, communications, report preparation, correspondence, scheduling, accounting and project delivery functions. The Project Coordinator must have strong interpersonal relationship and organization skills, and writing, editing, and computer skills in MS Word, MS Excel, MS Project, Deltek Vantagepoint, and other software. The Project Coordinator must be capable of managing a variety of tasks received from multiple people and seek prioritization assistance when needed.

Requirements

Associate's degree in Business Administration, Project Management, Engineering Technology, Construction Management, or a related field; or equivalent combination of education and experience.
3+ years of TxDOT experience in project coordination, document controls, project administration, contract administration, or a related role within the engineering, consulting, construction, or transportation industry.
Experience managing project documentation and records in a deadline-driven environment.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines simultaneously.
Excellent written and verbal communication skills.
Demonstrated attention to detail and commitment to data accuracy and document integrity.
Ability to work collaboratively with project managers, technical staff, clients, subconsultants, and corporate support teams.

Nice To Haves

MS Project
Deltek Vantagepoint

Responsibilities

Coordinate project team meetings
Assist with preparing and maintaining project delivery schedules
Assist with completing ODOT delivery checklists
Assist with completing and reviewing project reports
Coordinate milestone deliveries with client
Coordinate with subconsultants to track their deliverables
Assist with ProjectWise document tracking
Prepare project meeting agendas and summaries
Track and coordinate project team review of submittals, RFIs, pay estimates, and other documents during construction
Assist with project close out
Assist with preparing Monthly Progress Reports
Perform first review of client Invoices
Perform first review of subconsultant / vendor invoices and communicate revisions when needed
Assist with preparing Scope of Work and Project Fee Estimate
Coordinate with Contracts group regarding contract review, Scope of Work review, Fee Estimate review, and Subconsultant agreements
Coordinate with subconsultants to gather their fee estimates and scope of work during negotiations
Coordinate project set-up forms with Contracts group
Assist with Vision resource plan set-up and on-going updates
Assist with proposal materials, including key staff resume updates, sample project write-ups, and proposal graphics such as delivery schedule
Coordinate contract reviews
Assist with preparing project fee estimates when needed

Benefits

Tuition reimbursement program
Paid professional training
Major license achievement bonus
Extensive on-demand learning center
Paid professional memberships
Industry-competitive PTO
Seven paid holidays
Two floating holidays
Flexible work schedules
Paid parental leave
Eligibility for hybrid and remote work options for some employees based on role responsibilities
Medical, dental and vision insurance
Employee assistance program
Fitness and wellness reimbursement
HSA and FSA options
Employer-paid STD and LTD
Employer-paid term life insurance
Retirement 401(k) with company match
Quarterly social events
Paid group volunteering events
Employee networks and groups