Project Coordinator 1

Convergint Career•Columbia, MD

7d•Onsite

About The Position

Convergint is seeking a full-time, enthusiastic, results-driven, and forward-thinking Project Coordinator to join our amazing culture. In this role, you will provide administrative support to the local office (CTC). As a Project Coordinator, you are part of a dynamic team that allows you to grow as Convergint grows. We are looking for individuals with a passion for providing world-class service to customers, colleagues, and communities. You should be a person of integrity with a commitment to growth, accountability, and delivering results. We aim to join an organization with a positive culture that embraces equal opportunity and allows everyone to be the best version of themselves at work and home. You will grow with us and deliver results as an exceptional Project Coordinator.

Requirements

High School/GED or equivalent
Strong ability to work independently and as a team member.
Excellent verbal, written and interpersonal communication skills and ability to deal with a wide cross section of people both internal and external to the business.
Strong attention to detail.
Service skills and awareness for customer care/satisfaction.
Strong computer skills - Word / Excel.
Excellent organizational skills and the ability to handle multiple projects simultaneously within tight deadlines.
Shows initiative engages in proactive behavior and looks for opportunities.
Strong analytical skills necessary to resolve problems and look for solution.
Strong financial analytical skills including cost control.
Strong ability to facilitate a collaborative working environment for customers and team members.

Nice To Haves

1-3 years administrative support, office management or equivalent
3+ years' experience supporting construction, security integration, utility, data center, or project-based contracting environments.
Experience supporting project financial activities including: Project billing, Schedule of Values (SOV) administration, Change order tracking, Purchase order management, Cost tracking, Revenue forecasting, Project closeout documentation
Working knowledge of: Job cost accounting, Revenue recognition concepts, Cost-to-complete forecasting, Underbillings and overbillings, Retention tracking, Accounts Receivable processes
Experience preparing customer invoices and supporting month-end billing cycles.

Responsibilities

Assist with project delivery and administration of multiple installation projects throughout their life cycle.
Work with multiple Project Managers to ensure project delivery meets clients’ expectations and the project is completed on time and within budget.
Administer project setup in financial system, project management application.
Act as central information source by maintaining, communicating, and distributing project details in conjunction with company and client requirements.
Follow up daily with project team members on uncompleted tasks and open issue logs.
Document actions in project management application.
Update project status with client on a regular basis.
Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
Use the financial system to monitor budget, actual project cost and cost commitments.
Coordinate with other business areas such as Sales, Service, and Safety relating to project activities.
Organize, administer, and maintain electronic, and hard copy filing systems in accordance with Convergint's record retention policies and procedures, including regular review of project files/folder structure and contents, archiving and preparation for project team use.
Prepare Purchase Orders for project materials and coordinate orders with purchasing department.
Work with Warehouse, Project Managers, Field Supervisors and Engineering for active tracking of material orders, delivery dates, and reconciliation of project material in warehouse.
Prepare project invoices and work with the Project Managers and Accounts Receivable team with analysis and tracking of client invoices.
Assist with project closeout documentation and project turnover to Service team for warranty and post-installation support.
Perform other duties and responsibilities as requested or required.