Project Coordinator
About The Position
BerryDunn is seeking a Project Coordinator to support Hawaiʻi Med-QUEST’s business process redesign and organizational implementation efforts. This role will help keep a complex, high-visibility implementation effort organized, aligned, and moving forward across multiple workstreams, project teams, and stakeholder groups. In this role, the Project Coordinator will support project leadership by coordinating meetings, managing schedules, tracking action items, maintaining project documentation, and supporting clear communication among stakeholders. The coordinator will work closely with project managers, business teams, policy staff, and operational stakeholders to monitor progress, support project planning, and help ensure activities remain aligned with project goals, timelines, and implementation priorities. This role will also support consistent use of Jira as a shared project management tool, helping maintain visibility into project activities, tasks, milestones, risks, blockers, and dependencies across workstreams.
Requirements
- Experience supporting project coordination, administration, or implementation activities.
- Experience scheduling meetings, tracking action items, and maintaining project documentation.
- Strong organizational, communication, and stakeholder management skills.
- Proficiency with Microsoft Office, Jira, SharePoint, Microsoft Teams, Outlook, or similar project coordination and tracking tools.
Nice To Haves
- Bachelor’s degree, associate degree, or equivalent relevant experience in project coordination, administration, business, public administration, healthcare, or related field.
Responsibilities
- Coordinate project meetings, schedules, stakeholder communications, and follow-up actions across internal and client-facing forums.
- Maintain Jira records and dashboards to support visibility into project tasks, milestones, deliverables, risks, blockers, dependencies, ownership, and timelines.
- Track project milestones, action items, risks, dependencies, cross-team needs, and readiness activities across workstreams.
- Prepare, route, and track meeting notes, project materials, and document review workflows in alignment with project standards and timelines.
- Maintain organized project documentation in SharePoint/KL, including templates, meeting materials, status updates, version control, and file naming conventions.
- Support weekly, monthly, semiannual, and annual reporting and closeout activities by compiling updates, organizing artifacts, and maintaining links to deliverables.
- Support Steering Committee and onsite work session preparation, logistics, note-taking, action tracking, and follow-up.
- Assist project leadership with implementation planning, progress monitoring, invoicing support, financial tracking coordination, and timely completion of deliverables.
Benefits
- Support their physical, mental, career, social, and financial well-being.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
