Project Coordinator

McGee Corporation • Matthews, NC

16d

About The Position

McGee Corporation is seeking a highly organized and detail-oriented Project Coordinator to support our Project Management, Estimating, Sales, CAD, and Construction teams. This role plays a critical part in ensuring projects run smoothly from start to finish by managing administrative tasks, coordinating project documentation, and maintaining strong communication across departments and with customers.

The Project Coordinator also serves as a secondary point of contact for customers in the absence of the Project Manager, helping to ensure a seamless client experience.

Requirements

• Excellent communication skills with a team-oriented mindset
• Strong proficiency in Microsoft Office (Excel, Word, Outlook)
• Highly organized, detail-oriented, and deadline-driven
• Ability to manage multiple projects in a fast-paced environment
• Strong self-management, adaptability, and problem-solving skills
• Positive attitude with strong interpersonal skills
• Ability to work effectively in a collaborative, team-first environment

Nice To Haves

• Experience with project management software
• Familiarity with AutoCAD
• Knowledge of the construction industry

Responsibilities

• Provide administrative support to Project Management, Estimating, Sales, and Construction teams
• Assist with planning and coordinating project schedules and related administrative tasks
• Support Project Management in coordinating contractual requirements, design drawings, and project submittals
• Initiate and manage change order procedures, including internal documentation and tracking
• Communicate with customers to verify agreements and help identify solutions to avoid additional costs
• Manage project invoicing schedules in alignment with contract terms and allowances
• Assist Sales with administrative tasks such as prequalification documentation and reporting
• Organize, maintain, and continuously improve project files and office processes
• Regularly update the JST project information system
• Prepare and maintain documentation including inspection packages, transmittals, certificates of insurance, bills of lading, credit applications, and tax exemption certificates
• Collaborate with Accounting on internal invoicing procedures
• Distribute project information to engineering and internal teams
• Apply for and close out permits and jurisdictional licensing as required
• Distribute permit drawings, field forms, shipment requests, and warranty documentation
• Maintain high standards of customer service and quality
• Uphold company core values in all work practices
• Perform additional duties as assigned

Benefits

• At McGee Corporation, we take pride in being a family-owned company that values its people just as much as its projects. We offer a stable work environment where employees can grow and build long-term careers. Our team is driven by a strong, supportive work culture built on collaboration, accountability, and respect. When you join McGee, you’re not just taking a job—you’re becoming part of a team that is committed to excellence and to each other.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees