Project Coordinator

TC Energy•Charleston, WV

14d•Hybrid

About The Position

The Project Coordinator is responsible for all aspects of the project run smoothly and efficiently in support of the Project Manager. This role may be delegated duties by the Project Manager, and/or may take on project management accountability for small, low risk projects. The Project Coordinator is responsible for coordinating resources, meetings, equipment, and information.

Requirements

Relevant post-secondary education, typically a university degree (or graduation from a technical college program)
6 years of experience with project management, costing, and scheduling concepts and practices; equivalent combination of education and experience may be considered. Candidates may also be hired at a lower level based on their relevant experience.
Working knowledge of construction project life cycle
Working knowledge of project and portfolio management processes, policies and principles
Advanced Microsoft Desktop Software; Windows, Word, Excel and PowerPoint skills
Experience with project management, costing, and scheduling concepts and practices; knowledge and some experience with PMI’s project management body of knowledge (PMBOK); PMP certifications and AACEI certifications highly valued
Knowledge of financial and earned value analysis concepts, tools and techniques preferred.
Experienced with version control and change management processes, policies, and principles.

Nice To Haves

Knowledge of FERC process strongly preferred
Ability to deliver oral and written presentations on project status, to analyze project schedules and costs, and to read and interpret technical reports and drawings
Effective written, verbal and electronic communication skills
Demonstrated strategic planning and recognizes the importance of strategic thinking
Experience with group facilitation and information gathering
Ability to resolve problems and make effective business decisions; driving value added results
Ability to accurately obtain, interpret, and transcribe a variety of communications and instructions
Able to recognize and evaluate risks, hazards, losses and prevent conflicts between activities

Responsibilities

Coordinate project activities to support Project Manager (PM) in determining scope of work
Coordinate project activities to develop, update and maintain the Project Execution Plan (PEP)
Ensure changes in scope and/or cost are incorporated into cost tracking and forecasting activities
Coordinate and/or facilitate meetings and prepare weekly status reports
Manage the risk register, and update and distribute accordingly. Work with PM to develop risk management plan
Partner with Project Schedulers and Project Controller to ensure linkage of project cost, risk and schedule; attend scheduling and forecast sessions; highlight adverse schedule and/or cost variances for corrective actions
Assemble project updates from Project Team members and present for review to the Project Manager
Assist with preparation of the monthly Project Scans/Scorecards as directed
Work with Project Team to assemble required documentation for Gate Readiness and/or Assurance Reviews. Prepare and provide formal presentations as needed
Analyze variances in cost and schedule performance against the baseline estimate and schedule, and communicates reasons for variances to project management; ensures cost and schedule reporting are in alignment
Coordinate bid activities; assist with development of scope of work (SOW), RFP development, bid and contract review
Act as liaison between project team and functional groups to coordinate activities that directly affect project execution
Document Supplier and Contractor performance issues and partner with the Quality Team to mitigate
Coordinate with the Quality Team and other functional groups to corrective actions are implemented as required
Provide strategy recommendations to Project Manager when plans must change given the regulatory, contract, or other environments influencing the project
Apply changes after approval to project plans throughout the project life cycle
Collect project data for PHMSA reporting as required
Resolve issues and questions received from Project Managers and Management
Contribute to the continual improvement of the Company’s Project Management tools and processes
Coordinate with contractors and SMEs to provide Request for Information (RFI) responses timely and accurately
Assemble required documentation for gate readiness and/or assurance reviews; prepare and provide formal presentations as needed
Ensure lessons learned log is updated
Assist Project Manager with M6 notifications and PDIF/WM completion
Maintain high level of focus on health, safety and environment