Project Coordinator

EVS•Eden Prairie, MN

6d•Hybrid

About The Position

EVS is seeking a highly organized and proactive Project Coordinator to support the successful execution of multidisciplinary engineering projects. This role is ideal for someone who enjoys keeping projects moving, coordinating across teams, and ensuring that details never fall through the cracks. As a Project Coordinator, you'll work closely with Technical Project Managers, Multidisciplinary Project Managers, and Project Administrators to support project schedules, documentation, communication, and administrative activities. You'll play an important role in helping project teams stay organized, meet deadlines, and deliver exceptional client service.

Requirements

1–3 years of experience in project coordination, project administration, operations support, or a related role
Strong organizational skills with the ability to manage multiple priorities simultaneously
Excellent written and verbal communication skills
High attention to detail and commitment to accuracy
Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams
Ability to build strong working relationships across departments and teams
Strong problem-solving skills and a proactive approach to supporting project success
Ability to adapt quickly in a fast-paced and evolving environment
Professionalism, accountability, and a strong customer-service mindset

Nice To Haves

Bachelor's degree in Business, Project Management, Communications, Engineering, Construction Management, or a related field preferred
Experience with project management or collaboration tools such as SharePoint, MS Project, Procore, Ajera, or similar platforms is a plus

Responsibilities

Support project teams with day-to-day project coordination and administrative activities
Assist with project setup, documentation management, and project tracking activities
Maintain project files, contracts, correspondence, and project records within company systems
Coordinate internal and external meetings, including scheduling, agendas, meeting notes, and follow-up actions
Track project milestones, deliverables, and deadlines to help ensure successful project execution
Prepare and distribute project status updates, reports, and client communications
Maintain accurate project information within project management and collaboration platforms
Assist with budget tracking, invoicing support, and financial documentation coordination
Support subconsultant coordination, contract administration, and project documentation workflows
Collaborate with engineering, project management, finance, and administrative teams to support project needs
Help ensure compliance with company processes, quality standards, and client requirements
Identify potential project coordination issues and proactively communicate them to project leadership