Project Coordinator

Integra Testing Services • Wheeling, IL

9d • $70,000 - $80,000 • Hybrid

About The Position

We’re looking for a highly organized and proactive professional to help manage the daily operations of our hybrid office environment. In this role, you’ll serve as the backbone of our team, coordinating administrative activities, streamlining workflows, and creating an inviting, efficient workspace. If you thrive in a dynamic setting and take pride in fostering a positive and inclusive atmosphere, we’d love to hear from you.

Requirements

• Proven experience in office administration, executive assistance, or related roles.
• Exceptional organizational skills and the ability to manage multiple priorities effectively.
• Detail-oriented, ensuring information and data are entered accurately and timely.
• Proficient in data entry and office management software, including Microsoft Office Suite and project management platforms.
• Experience working within a team that supports both offsite field staff and in-person office staff.
• Excellent verbal and written communication skills to interact professionally with employees, customers, vendors, and business partners while fostering collaboration in a hybrid environment.
• A proactive mindset with a strong focus on inclusivity and creating a positive team culture.
• Ability to adapt to changing priorities while maintaining attention to detail.
• A high school diploma or equivalent is required.

Nice To Haves

• Experience with Salesforce is a plus.
• Experience in the Construction Industry is a plus.
• An associate or bachelor’s degree in a related field is preferred.

Responsibilities

• Oversee and coordinate office operations, ensuring seamless in-person and remote workflows.
• Organize schedules, team meetings, and events, both in-office and virtually.
• Manage office supplies and equipment calibration, ensuring everything runs smoothly in office and offsite field staff.
• Assist in onboarding new team members, creating a welcoming and supportive experience.
• Maintain accurate records, including invoices, contracts, waivers, certificates of insurance, and other administrative records across various systems and applications.
• Support the sales and project management teams by entering project and change order data into the accounting system.
• Develop and implement systems to improve administrative efficiency and communication.
• Monitor compliance with company policies and workplace safety standards.
• Provide general administrative support to leadership and team members as needed.

Benefits

• Comprehensive health, dental, and vision insurance.
• Generous paid time off (PTO) and flexible remote work options.
• Professional development programs and leadership training.
• An inclusive company culture with team-building activities and regular recognition.
• Wellness initiatives, including mental health resources and gym membership discounts.
• Opportunities for career advancement in a growing, dynamic organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED