Project Coordinator - EHS / GMP Facility Shutdown
About The Position
We are seeking a motivated and organized Project Coordinator with EHS experience to support facility shutdown activities and site improvement projects within a GMP-regulated pharmaceutical manufacturing environment focused on Solid Dosage operations. This role will be fully on-site and will play a key part in coordinating project activities while helping maintain a safe, compliant, and efficient work environment. The ideal candidate enjoys working with cross-functional teams, managing multiple priorities, and supporting projects in fast-paced pharmaceutical settings. Candidates with previous pharmaceutical experience—especially within solid dosage manufacturing operations—are highly preferred.
Requirements
- Bachelor’s degree in Engineering, Industrial Management related technical field
- Equivalent combinations of education and relevant experience may also be considered.
- Minimum 2 years of experience supporting projects, facilities, maintenance, or coordination activities within regulated industries.
- Experience within pharmaceutical manufacturing environments required.
- Experience supporting EHS-related activities and safety initiatives.
- Experience coordinating facility or site improvement projects.
Nice To Haves
- Previous exposure to Solid Dosage manufacturing operations highly preferred.
- Bilingual: English and Spanish (written and spoken).
- Previous experience supporting pharmaceutical shutdown projects.
- OSHA, EHS, or safety-related training/certifications are a plus.
- Familiarity with project tracking or scheduling tools is preferred.
Responsibilities
- Support planning and execution of shutdown activities, facility improvement initiatives, maintenance projects, and operational support activities within a pharmaceutical manufacturing environment focused on Solid Dosage operations.
- Coordinate daily activities with Operations, Engineering, Maintenance, Quality, EHS, and external contractors to ensure alignment and project progress.
- Maintain schedules, action trackers, priorities, and project updates while monitoring milestones and deliverables.
- Assist with project readiness activities and proactively identify risks, delays, or opportunities for improvement.
- Support project leaders with coordination efforts to ensure successful project execution.
- Help ensure project activities align with EHSS policies, site procedures, local regulations, and overall safety expectations.
- Support project-specific safety initiatives and contribute to promoting a strong safety culture across teams and contractors.
- Participate in toolbox talks, safety discussions, and hazard awareness activities during project execution.
- Assist with coordination of permits and support safe execution of work activities during projects and shutdown periods.
- Support incident follow-up activities and contribute to corrective actions and continuous improvement efforts.
- Track EHSS-related activities and support environmental and waste management compliance efforts where applicable.
- Conduct field walkthroughs and help identify safe, compliant, and efficient work practices.
- Maintain project documentation in accordance with GMP procedures and internal requirements.
- Coordinate meeting minutes, action tracking, project logs, reports, permits, and documentation records.
- Assist with project closeout activities, lessons learned documentation, and final project reporting.
- Serve as a day-to-day point of contact between internal teams and contractors.
- Organize meetings, status updates, and coordination sessions while ensuring clear communication across stakeholders.
- Provide general administrative and project coordination support throughout all phases of execution.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
