JDH - Project Coordinator

NORTHERN LIGHTS & JDH CONTRACTING•Plainfield, IN

27d•Onsite

About The Position

In this position, the Project Coordinator’s role is to assist with recurring aspects of projects under the direction of the Project Manager and/or Division Director. The Project Coordinator is responsible for maintaining project spending within established budgets while procuring materials and services. Additional duties include coordinating and scheduling deliveries to meet project demands and ensure efficient workflow throughout the project lifecycle. During the progression of a project, the Project Coordinator will also assist with production tracking, reporting, and documentation responsibilities in conjunction with the Project Manager to help ensure projects are completed efficiently, on schedule, and within budget.

Requirements

Procurement of materials, subcontractors, and rental equipment.
Maintaining a clear paper trail of all transactions, quotes, and correspondence through email documentation.
Ensuring Subcontractor Work Orders are executed and maintained.
Collecting and retaining subcontractor and vendor onboarding documentation, such as Certificates of Insurance (COI) and W-9 forms.
Maintaining accurate records of material quantities.
Documenting unforeseen expenses.
Organizing and filing project progress photos.
Preparing and sending customer updates.
Documenting 811 locate tickets and monitoring ticket statuses.
Obtaining required photos and documentation for customer closeout packages.
Preparing job folders for field employees.
Ensuring documents in job folders are current, accurate, and distributed to appropriate field personnel.

Responsibilities

Assist with recurring aspects of projects under the direction of the Project Manager and/or Division Director.
Maintain project spending within established budgets while procuring materials and services.
Coordinate and schedule deliveries to meet project demands and ensure efficient workflow.
Assist with production tracking, reporting, and documentation responsibilities.
Procure materials, subcontractors, and rental equipment.
Maintain a clear paper trail of all transactions, quotes, and correspondence.
Ensure Subcontractor Work Orders are executed and maintained.
Collect and retain subcontractor and vendor onboarding documentation (e.g., Certificates of Insurance (COI) and W-9 forms).
Maintain accurate records of material quantities.
Document unforeseen expenses.
Communicate concerns to the Project Manager regarding cost overruns or potential project issues.
Organize and file project progress photos.
Prepare and send customer updates.
Document 811 locate tickets and monitor ticket statuses.
Obtain required photos and documentation for customer closeout packages.
Prepare job folders for field employees with all necessary information and documents.
Ensure documents in job folders are current, accurate, and distributed to appropriate field personnel.