Project Coordinator

Ecolab Inc. • Plano, OH

3d • $70,000 - $80,000 • Onsite

About The Position

As a Project Coordinator, you will play a key role in the successful execution of large-scale capital projects by providing project coordination, administrative, and operational support throughout the project lifecycle. Working closely with Project Managers and cross-functional stakeholders, you will help maintain project organization, support project execution, and contribute to the timely delivery of project objectives.

Requirements

• Associate’s or Bachelor’s degree in Business, Engineering, Construction Management, Project Management, or a related field, or an equivalent combination of education and relevant experience
• Minimum of two (2) years of experience in project coordination, project administration, procurement support, document control, construction administration, or a related project support role
• Strong organizational, planning, and time-management skills with exceptional attention to detail
• Excellent verbal and written communication skills
• Proven ability to manage multiple priorities, coordinate competing deadlines, and drive action items to closure
• Proficiency with Microsoft Office 365 applications, including Excel, Word, Outlook, Teams, Project, and SharePoint
• Working knowledge of project management processes, including scheduling, budgeting, procurement, submittals, and document control
• Ability to establish effective working relationships with project managers, engineers, vendors, subcontractors, and clients
• Strong problem-solving skills and a proactive, customer-focused mindset
• Demonstrated ability to effectively utilize AI-enabled productivity tools such as Microsoft Copilot or similar platforms to improve efficiency and project execution
• Experience leveraging AI tools for meeting summaries, action-item tracking, project reporting, document review, data analysis, and project communications

Nice To Haves

• Experience supporting industrial, manufacturing, water/wastewater, semiconductor, construction, EPC, or infrastructure projects
• Project management coursework, training, or certifications (e.g., CAPM, PMP, or equivalent) are considered an asset

Responsibilities

• Support Project Managers in the planning, coordination, and execution of large capital projects
• Monitor project activities and help ensure deliverables, milestones, and commitments are completed on schedule
• Maintain project schedules, action item logs, decision logs, risk registers, and deliverable trackers
• Manage project submittal logs and coordinate reviews, approvals, and distribution through completion
• Maintain project documentation and support document control and record retention processes
• Coordinate with vendors and suppliers on quotations, purchase orders, delivery schedules, required documentation, and outstanding action items
• Support procurement and logistics activities to help ensure timely delivery of materials and services
• Assist with project budget management, cost tracking, forecasting, and financial reporting
• Prepare project status reports, progress updates, meeting agendas, meeting minutes, and follow-up communications
• Facilitate communication among project stakeholders and provide project administration support throughout the project lifecycle
• Assist with commissioning, startup, and construction-related activities as required
• Support continuous improvement initiatives and contribute to project best practices

Benefits

• medical
• dental
• vision
• life insurance
• accident insurance
• critical illness insurance
• hospital indemnity insurance
• auto insurance
• home insurance
• pet insurance
• identity theft protection
• short-term and long-term disability
• 401k
• pension plans
• retirement health care benefits
• short-term incentives
• vacation (12 days)
• holidays
• parental leave
• employee stock purchase plans (Full-Time Associates)
• discount on day care services and caregiver services
• adoption assistance
• group legal services
• employee assistance program
• employee discount program
• education assistance program
• on-Site childcare and fitness facilities may be available at select Ecolab locations

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree