Project Coordinator - Modular Manufacturing

Atlantic Constructors•Richmond, VA

About The Position

The Project Coordinator supports planning and execution of modular manufacturing projects from award through engineering, procurement, fabrication, integration, testing, shipment, and closeout. The position coordinates among Project Management, Engineering, Procurement, Manufacturing, Quality, Finance, and customers, maintaining accurate project records, tracking deliverables and commitments, identifying emerging risks, and helping ensure work is completed safely, on schedule, within budget, and in accordance with contractual requirements. The role is intended for someone who can immediately support project execution and develop toward independent project management responsibility. The Project Coordinator assists with project controls and schedules, production planning, procurement and material tracking, commercial and financial administration, customer and team communications, quality activities, and project closeout. The role works in both office and active manufacturing environments and supports customer visits, inspections, testing, and shipment readiness.

Requirements

At least two years of experience in project coordination, construction, manufacturing, engineering, or a related environment.
Strong organizational skills and ability to manage multiple priorities and deadlines.
Ability to read and understand project schedules, drawings, specifications, proposals, and contractual documents.
Strong written and verbal communication skills.
Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
Experience with Procore or a comparable project-management platform.
Demonstrated ability to follow through on commitments and escalate risks with urgency.
Willingness to work in both office and active manufacturing environments.

Nice To Haves

Associate or bachelor's degree in construction management, engineering, business, manufacturing, or a related field.
Experience supporting modular construction, industrial fabrication, data centers, or MEP projects.
Familiarity with Microsoft Project, Primavera, ERP systems, cost forecasting, and change-order management.
Understanding of engineering, procurement, fabrication, quality, logistics, and field-installation workflows.
CAPM certification or interest in pursuing PMP certification.

Responsibilities

Support the Project Manager in executing projects from turnover through closeout.
Coordinate kickoff meetings and document decisions, responsibilities, and action items.
Maintain project records, correspondence, drawings, submittals, RFIs, meeting minutes, and approvals in Procore.
Assist with project execution plans, milestone schedules, action logs, and responsibility matrices.
Track engineering, procurement, manufacturing, quality, customer, and site deliverables; follow up on commitments and escalate risks.
Prepare weekly status reports covering progress, upcoming activities, required decisions, and schedule or cost risks.
Coordinate with Project Controls and Manufacturing to maintain an integrated project schedule and track milestones and production progress.
Help develop recovery plans when milestones are at risk; participate in production planning meetings and shop-floor walkthroughs.
Coordinate customer-furnished equipment, material staging, testing, packaging, transportation, and delivery.
Maintain procurement logs, long-lead-item trackers, and material status reports; confirm purchase-order status, supplier commitments, delivery dates, and receipts with Procurement.
Identify material shortages and supplier delays, escalate schedule impacts, and verify materials and customer-furnished equipment are available before production.
Assist with project budget setup, cost tracking, forecasting, estimate-at-completion updates, committed-cost reviews, invoice support, and financial reporting.
Track scope changes, customer requests, design revisions, and other conditions affecting cost or schedule; support change-order preparation and documentation.
Help ensure out-of-scope work is identified and approved before proceeding.
Support customer meetings and document follow-up; maintain communication among internal departments, customers, vendors, and project partners.
Coordinate customer visits, inspections, witness testing, and shipment-readiness reviews; raise concerns and contribute recovery options.
Coordinate inspection points and quality-gate documentation; track nonconformance reports, punch-list items, corrective actions, and final acceptance requirements.
Confirm shipment-release documentation is complete before units leave the facility.
Support turnover packages, as-built documentation, operation and maintenance manuals, warranty records, and project closeout.