Project Coordinator - Fort Myers, FL

Convergint•Fort Myers, FL

About The Position

Convergint is seeking a full-time Project Coordinator to provide administrative support to the local office and assist with the delivery and administration of multiple installation projects throughout their life cycles. The coordinator works with multiple Project Managers and project team members to help ensure projects meet client expectations and are completed on time and within budget. The role maintains project information and records, monitors costs and materials, supports invoicing and purchasing, and assists with project closeout and turnover to the Service team.

Requirements

High school diploma, GED, or equivalent.
Ability to work independently and as a team member.
Excellent verbal, written, and interpersonal communication skills, including the ability to work with a wide cross-section of internal and external contacts.
Strong attention to detail.
Customer service skills and awareness of customer care and satisfaction.
Strong computer skills, including Word and Excel.
Excellent organizational skills and ability to handle multiple projects simultaneously within tight deadlines.
Initiative, proactive behavior, and ability to identify opportunities.
Strong analytical skills to resolve problems and identify solutions.
Strong financial analytical skills, including cost control.
Ability to facilitate a collaborative working environment for customers and team members.

Nice To Haves

1–3 years of administrative support, office management, or equivalent experience.

Responsibilities

Assist with project delivery and administration of multiple installation projects throughout their life cycles.
Work with multiple Project Managers to help ensure project delivery meets client expectations and projects are completed on time and within budget.
Administer project setup in the financial system and project management application.
Maintain, communicate, and distribute project details according to company and client requirements.
Follow up daily with project team members on incomplete tasks and open issue logs.
Document actions in the project management application.
Update clients regularly on project status.
Research, compile, process, and coordinate project data, including data entry, report generation, and metrics collection.
Use the financial system to monitor budgets, actual project costs, and cost commitments.
Coordinate project activities with other business areas, including Sales, Service, and Safety.
Organize and maintain electronic and hard-copy filing systems in accordance with company record-retention policies and procedures, including reviewing and archiving project files.
Prepare purchase orders for project materials and coordinate orders with the purchasing department.
Coordinate tracking of material orders and delivery dates, and reconcile project materials in the warehouse with the Warehouse, Project Managers, Field Supervisors, and Engineering.
Prepare project invoices and work with Project Managers and Accounts Receivable to analyze and track client invoices.
Assist with project closeout documentation and turnover to the Service team for warranty and post-installation support.
Participate in the Recruit Awesome People program by referring talent to the Talent Acquisition Team and hiring managers.
Perform other duties and responsibilities as requested or required.