Project Coordinator
About The Position
Lerch Bates is seeking a Project Coordinator to support project delivery, proposal development, contract administration, and operational activities for our Architectural Design team. This role plays a critical part in keeping projects organized, supporting consultants and project managers, maintaining client documentation, and ensuring the successful coordination of project activities from proposal through completion. As a Project Coordinator, you will collaborate with consultants, managers, clients, and internal support teams to prepare project documents, manage contracts, coordinate project records, and support business operations. This position is ideal for a highly organized professional who enjoys working in a fast-paced environment, managing multiple priorities, and contributing to the success of technical consulting and design projects. If you are detail-oriented, proactive, and enjoy supporting teams through exceptional organization and communication, we encourage you to apply.
Requirements
- High school diploma required
- 2+ years of experience in project coordination, administrative support, project administration, proposal coordination, consulting, architecture, engineering, construction, or related fields
- Strong organizational skills with the ability to manage multiple projects and competing priorities simultaneously
- Excellent attention to detail and commitment to producing accurate, high-quality work
- Strong written and verbal communication skills, including professional business writing and editing
- Solid knowledge of English grammar, spelling, punctuation, and document formatting standards
- Ability to work independently while collaborating effectively with cross-functional teams
- Intermediate proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and SharePoint
- Experience with Adobe InDesign required or strongly preferred
- Ability to build relationships and provide exceptional internal and external customer service
Nice To Haves
- associate degree, bachelor's degree, or additional college coursework preferred
- Experience coordinating contracts, proposals, project documentation, or client deliverables preferred
- Experience with Deltek, ERP systems, accounting software, or project management platforms preferred
- Experience supporting architecture, engineering, construction (AEC), consulting, or professional services organizations preferred
Responsibilities
- Support the preparation and submission of RFPs, RFQs, RFIs, proposals, and qualification packages
- Assist with proposal development, document formatting, editing, and production using Word, Excel, PowerPoint, and InDesign
- Track project progress and maintain project information within Deltek and other project management systems
- Create project presentations, marketing collateral, and client-facing documents
- Assist consultants and project managers with specifications, reports, templates, and technical documentation
- Support the preparation, processing, and administration of project contracts, service agreements, purchase orders, and related documentation
- Coordinate with internal teams to facilitate contract review and execution
- Assist with obtaining Certificates of Insurance (COIs) and project compliance documentation
- Serve as a liaison between project teams and clients throughout the contract execution process
- Perform quality control reviews of project documents to ensure consistency, accuracy, grammar, formatting, and compliance with company standards
- Organize, maintain, and archive electronic project records and documentation
- Support a paperless office environment through effective file management and document organization
- Maintain accurate records of project activity, communications, proposals, and client interactions
- Provide administrative and operational support to consultants, project managers, and leadership
- Assist with client communications, scheduling, and coordination efforts
- Support internal reporting and operational initiatives as requested
- Collaborate with teams across the organization to support project delivery and business objectives
- Contribute to special projects and other duties as assigned
Benefits
- Health, dental, and vision insurance
- Paid time off (starting at 17 days annually)
- 9 paid holidays
- 401(k) with employer match
- Employee Stock Ownership Program (ESOP)
- Paid parental leave
- Professional development and tuition reimbursement
- Performance-based incentives and bonuses
- Employee assistance and wellness programs
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
