Project Coordinator

Wabtec•Charleroi, PA

1d•$28 - $31•Onsite

About The Position

The Project Coordinator supports the successful execution of custom engineered-to-order projects from order receipt through design, manufacturing, and delivery. This role serves as a key liaison between Engineering, Sales, Manufacturing, Supply Chain, and customers to ensure projects are completed on schedule, within scope, and in alignment with customer requirements. The Project Coordinator is responsible for planning, tracking, documenting, and communicating project progress while helping to identify and resolve potential risks or delays. This is a full-time, in-office position based in Charleroi, Pennsylvania. Candidates must either reside locally or be willing to relocate at their own expense.

Requirements

High School Diploma or GED.
2–5 years of experience in project coordination, project administration, or similar role.
Familiarity with project lifecycle from design through manufacturing and delivery.
Strong organizational and time management skills.
Excellent verbal and written communication skills.
Ability to manage multiple projects simultaneously.
Strong attention to detail and problem-solving abilities.
Ability to work effectively in cross-functional teams.
Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
Proactive and solution-oriented mindset.
Ability to prioritize in a fast-paced, deadline-driven environment.
Strong interpersonal and coordination skills.
High level of accountability and professionalism.
Willingness to engage on the shop floor as needed

Nice To Haves

Associate’s Degree in Business, Project Management, or related field preferred.
Experience in a manufacturing, engineering, or engineered-to-order environment strongly preferred.
Experience with ERP systems and project management software preferred.
Occasional travel to customer sites

Responsibilities

Assist Project Managers in planning and coordinating custom engineered-to-order projects.
Create and maintain project schedules, timelines, and milestones.
Coordinate cross-functional activities between Engineering, Manufacturing, Procurement, Quality, and Sales.
Ensure project documentation is complete, accurate, and properly maintained.
Track project deliverables and ensure adherence to contractual and internal deadlines.
Manage and coordinate small scale projects when required.
Serve as a central point of contact for internal teams regarding project status and updates.
Facilitate regular project meetings and document meeting minutes and action items.
Communicate project progress, risks, and issues to Project Managers and stakeholders.
Assist in coordinating customer communications, submittmits, and deliverables.
Monitor project progress and update project management systems.
Track engineering releases, procurement status, manufacturing progress, and shipment schedules.
Identify potential delays or risks and escalate issues to the Project Manager.
Prepare project status reports and summaries for leadership and stakeholders.
Maintain project files, drawings, specifications, and change orders.
Coordinate document control for engineering drawings and revisions.
Assist with order entry review, job setup, and project closeout activities.
Support continuous improvement of project coordination processes.