Project Coordinator

Premier Press•Portland, OR

7d•Onsite

About The Position

Premier Press is one of the largest creative production companies on the West Coast, working with some of the most recognizable brands from around the world. If you’re someone who’s a self-starter, detail oriented and motivated to learn, this could be a great opportunity to work at an exciting and growing company. Visit our website to see our great work! http://www.premierpress.com Top awards include: PPAI Greatest Companies to Work For 2025 Winners of 16 Print Excellence Awards in 2026 Winners of 12 Print Excellence Awards in 2025 Winners of 11 Print Excellence Awards in 2024 Our Mission: Bring order to the chaos of creative production and distribution, making it easy to bring your brand to life. Our Vision: Create a world free from dull marketing. Our Values: · Go Beyond · Discover New Ways & Ideas · Respect Ourselves, Each Other, and Our Community · Deliver the Best Client Experience

Requirements

A Project Coordinator supports Account Directors and Project Managers by organizing day-to-day logistics and keeping work on track. They handle schedules, documentation, communication, and follow-ups across teams and vendors, making sure tasks move forward smoothly. The role is detail-oriented, collaborative, and focused on removing roadblocks so projects are delivered on time and within scope.
Must be dependable and have a solid work ethic
Excellent customer service skills
Excellent written and verbal communication skills and can work with all levels of staff, clients, supplies, and operations.
Strong time management, critical thinking, monitoring, organization, coordination, problem solving, judgement, and decision-making skills.
Ability to multitask and prioritize responsibilities effectively

Responsibilities

Partner closely with Account Director and Project Managers to deliver on client needs.
Run errands as needed for client and sales needs.
Manage day-to-day communication with clients and Account Director, supporting overall account management
Review RFQs, gather specifications, and request estimates in collaboration with Account Director.
Create accurate estimates, sales orders, and purchase orders; set clear schedule expectations.
Arrange and lead kickoff meetings with stakeholders to align on program/project details.
Assist in problem solving production issues and implement corrective measures.
Coordinate and supervise installations.
Assist in managing project tracking, provide updates to clients, and resolve shipping/logistic issues as needed.
Finalize and maintain project grids/distros, ensuring accuracy from initiation through completion.
Initiate requests to the Creative Department for deck creation and concepting.
Provide material samples (stock, ink, foil, etc.) to Account Director or directly to clients.
Collaborate with internal teams and external vendors to develop prototypes.
Participate in press checks to ensure production quality.
Provide exceptional customer service with both internal and external clients.
Other duties. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.