Project Coordinator

WELDFIT•Houston, TX

2d•Onsite

About The Position

The Project Coordinator supports the successful execution of projects by partnering closely with the Senior Project Manager and cross-functional teams. This role is responsible for ensuring that critical information is effectively distributed, project documentation is properly managed, and administrative support functions are executed with precision. The Project Coordinator serves as a key communication link between customers, suppliers, and internal stakeholders, helping to maintain alignment, drive accountability, and ensure projects are delivered efficiently, on schedule, and in compliance with customer and industry requirements.

Requirements

Ability to Multi-task
Oral Communication Skills
Written Communication Skills
Interpersonal Communication Skills
Customer Service
Time Management
Professionalism
Microsoft Excel
College Degree or equal experience in manufacturing industry
3-year prior experience in similar job

Nice To Haves

Prior experience with hot tap & line stop products is a plus

Responsibilities

Communicate project status updates to customers in a clear, timely, and professional manner
Support the Project Manager in all aspects of customer communications and relationship management
Coordinate the preparation, submission, and tracking of customer approval documentation, including engineering drawings, weld procedures, inspection and test plans (ITPs), and manufacturing procedures
Maintain and manage milestone-based project invoicing schedules to ensure alignment with contractual requirements
Develop, update, and track internal project schedules to support execution and visibility across teams
Schedule, organize, and facilitate project meetings; capture and distribute meeting minutes and action items
Proactively follow up on open actions to ensure adherence to project timelines and compliance with customer and industry standards
Collaborate with procurement and expediting teams to support material availability and maintain supply chain schedules
Monitor critical path activities, including key components and subcontractor performance, and escalate risks or delays to management as needed
Review customer orders for accuracy prior to release to the project team, ensuring alignment with scope, pricing, and execution requirements
Communicate pre-established execution strategies (e.g., utilization of inventory, work-in-progress materials) from the quotation phase to the project execution team
Maintain accurate and organized project documentation in accordance with company and customer requirements
Identify and communicate potential risks, issues, and opportunities for improvement throughout the project lifecycle
Support the continuous improvement of project coordination processes, tools, and best practices