Project Coordinator

MPSW•Phoenix, AZ

28d•Onsite

About The Position

Supports and works closely with Sales staff and customers to administer HVAC product sales from time of sale through final project closeout.

High School Diploma
Minimum of 2-3 years of prior experience in project administration or an administrative role
Excellent interpersonal and communication skills both verbal and written
Excellent customer service skills and follow up
Intermediate Computer skills using MS 365 (Outlook, Excel Spreadsheets, V-lookups, Word)
Excellent attention to detail and organizational skills
Ability to multi-task and track projects to completion
Ability to communicate clearly and effectively with team members and customers
Accurate data entry skills
Ability to prioritize workload with strong time management skills
Professional demeanor, proactive and flexible with changing priorities
Flexibility to work overtime / non-business hours as needed
Ability to learn and utilize various manufacturer’s selection/pricing program

Two-year Degree in Business Management, Business Administration, or a related field desired

Updates internal project list to keep staff up to date on project status
Generates and sends multiple Excel reports on a weekly basis
Facilitates the job number order allocation process
Requests project information from customers as needed for accounting purposes
Completes preliminary lien notices as needed for accounting purposes
Sends shipping notifications to customers and resolves any shipping-related questions or concerns
Creates and manages electronic and paper files
Collects, fills out and sends equipment pre-startup paperwork to customers
Collects, fills out and sends equipment startup paperwork to the HVAC Service Department
Collects and sends project closeout documentation to customers
Front desk phone coverage as needed