Project Coordinator- Onsite

STULZ Careers•Denton, TX

20d•Onsite

About The Position

Supports the PMO in coordinating and tracking facility and capital (CAPEX) improvement projects across STULZ's Maryland, Tennessee, and Texas locations. Responsibilities include project scheduling, contractor/vendor coordination, purchase order and budget tracking support, meeting coordination, and maintenance of project documentation. This position reports directly to the Director of PMO; requires strong self-direction, organizational skills, and the ability to manage multiple concurrent projects in a fast-paced manufacturing environment. This is a full-time, in-office position based at the assigned STULZ facility, Monday through Friday. No remote or hybrid work option is available for this role.

Requirements

High school diploma or equivalent
2-5 years of experience in project coordination, facilities/construction, or a manufacturing environment
Familiarity with standard project management concepts, scheduling, and documentation practices
Proficient in Microsoft Office (Excel, Word, Outlook and Project), including basic formulas in Excel
Ability to read and track basic construction/facility schedules and scopes of work
Must have the ability to follow and give clear written and verbal instructions in English
Must have the ability to speak effectively with contractors, site staff, and internal stakeholders to perform daily duties
Self-motivated/Self-directed
Excellent organizational and time-management skills
Detail-oriented with strong follow-through
Comfortable working directly with contractors, facility/site staff, and cross-functional internal teams

Nice To Haves

Associate's or Bachelor's degree in construction management, project management, business, or a related field
Experience with project tracking/scheduling tools (Monday.com, MS Project, Atlassian or similar)
SAP experience
Project coordination experience or CAPM certification

Responsibilities

Coordinate scheduling and logistics for assigned facility/CAPEX projects (renovations, equipment installs, contractor and GC work) across MD, TN, and TX sites
Track project milestones, deliverables, and deadlines in the PMO's project tracking system (Monday.com, MS Project, or Confluence/Jira); flag slippage or at-risk items to the assigned Project Manager
Maintain and update project documentation, including scope statements, charters, RAID logs, issue logs, change logs, and meeting minutes
Schedule and coordinate project meetings; prepare agendas, distribute pre-reads, and document decisions and action items
Support purchase order creation, tracking, and invoice reconciliation for facility/CAPEX vendors and contractors in SAP
Serve as a day-to-day point of contact between the Project Manager, site facility contacts, contractors/GCs, and internal departments (Engineering, Purchasing, Production, EHS)
Track permits, inspections, and compliance requirements tied to facility projects; escalate gaps or delays to the Project Manager or Director of PMO.
Support budget tracking by monitoring actual vs. forecast spend on assigned projects and flagging variances
Coordinate site visits, vendor walkthroughs, and material/equipment deliveries with site contacts
Support vendor/contractor onboarding, including certificates of insurance and SAP vendor setup
Assist the Project Manager in preparing status updates and reporting for ELT and stakeholder review
Additional duties as assigned by the PMO Director to support successful project delivery
Provide backup coordination support on other active facility projects as needed, based on PMO workload and staffing
Support cross-site coordination when a project impacts more than one STULZ facility