Project Coordinator

Hampton Roads Transit•Norfolk, VA

13d•$72,678 - $92,664•Onsite

About The Position

Hampton Roads Transit is looking for dynamic, customer service oriented, and energetic people to become part of a committed team providing excellent and effective public transportation to the Hampton Roads region. We offer unmatched benefits and competitive wages in a stimulating and rewarding environment.

Requirements

Principles and practices of project coordination and project management
Public transportation systems and transit operations, including bus, paratransit, ferry, and rail services
Public-sector project delivery processes
Federal, state, and local regulations applicable to public transit, including FTA grant requirements
Ability to coordinate multiple projects and priorities simultaneously
Ability to interpret schedules, contracts, technical documents, and funding requirements
Ability to work effectively with diverse internal teams and external stakeholders
Ability to communicate clearly and professionally in written and verbal formats
Strong organizational and time-management skills
Excellent attention to detail and documentation accuracy
Effective problem-solving and analytical skills
Customer-focused and team-oriented approach
Proficiency in using computer systems and the listed software applications associated with performance of assigned work is required. Basic problem-solving skills associated with software applications is expected. Software usage relevant to job duties will be evaluated.
Microsoft Outlook, Word, and Excel; The position requires proficiency in using software programs such as Primavera or Microsoft Project for project scheduling and schedule analysis, and experience using software for cost estimating and cost analysis.
Perform all job duties and responsibilities in a safe manner to protect oneself, fellow employees, and the public from injury or harm. Ensure all employees and contractors are properly trained and understand all rules, safety policies, and procedures to perform their work functions safely. Promote safety awareness by attending safety committee meetings and adhering to all safety procedures and policies. Actively conduct workplace hazard analyses for all employees to maintain a safe work environment. Encourage employee safety reporting program and communication of hazards to the Safety Department. Responsible for the timely mitigation of all unacceptable and undesirable safety risks. Accountable for safety performance within their functional area and achieving the agency’s safety goals.
A bachelor’s degree from an accredited college or university in Transportation Planning, Engineering, Project Management, Public Administration, Construction Management, or a related field.
An equivalent combination of education and relevant experience may be considered.
A Bachelor's degree in project management, engineering, construction management, public administration or closely related field with at least five (5) years’ work experience coordinating capital projects.
Experience supporting transportation or transit-related projects is preferred.
Also, experience working with public agencies, regional authorities or federally funded projects is desirable.
Ability to communicate effectively, orally and in writing.
Ability to effectively interact and maintain relationships with people of diverse cultures and socioeconomic backgrounds.
Advanced knowledge of contract administration techniques and principles.
Ability to prioritize and multitask.
Ability to use computer hardware, computer-based project management systems, various software programs and technologies.
Ability to work individually or as a team member.
Analytical skills.
Skill in responding to frequently changing work responsibilities.
Decision-making skills.
Advanced knowledge of scheduling techniques, including development, analysis and implementation.
Advanced problem-solving skills.
Knowledge of project specific budgeting techniques and principles.
Financial accountability.
Skill in developing and monitoring multiple project budgets.
Skill in reporting budget/cost estimate.
Ability to implement change.
Knowledge of and skill in change management techniques and methodologies.
Possess a valid Driver's License. Acquire a Virginia Driver's License within 60 days after the date of hire (in instances when an out of state license is not the applicant's current state of residence).

Nice To Haves

Experience with online project collaboration software a plus
Experience with alternative delivery methods a plus
Experience in managing a range of project types up to $100M

Responsibilities

Provide project coordination support for HRT transit projects, including capital improvements, facilities, and system enhancements.
Assist Project Managers with project schedules, task tracking, budget, purchase orders and milestone reporting
Coordinate meetings with internal departments, local jurisdictions, consultants, contractors, and regional partners
Prepare agendas, presentations, reports, correspondence and meeting minutes as needed to support the various projects
Maintain accurate and organized project files in compliance with HRT Records Management Policies and Procedures
Support procurement activities, including RFPs, RFQs, IFBs, contract administration and contractor coordination
Assist with monitoring project risks, issues, and change requests
Support compliance with FTA, DRPT and local requirements, including ADA, Title VI, NEPA and safety related documentation
Assist with public outreach, stakeholder coordination, and interagency coordination as required
Manage records created and received in compliance with the Hampton Roads Transit Records Management Policies and Procedures.
Perform other related duties as assigned.