Project Coordinator -Systems Reliability Division
About The Position
Performs administrative and operational duties associated with coordinating assigned projects and related activities within a department. This position is integral to our team's success, ensuring smooth operations and effective collaboration within the division. The ideal candidate will be highly organized, detail-oriented, and able to thrive in a fast-paced environment while managing multiple priorities with accuracy and consistency. The successful candidate will demonstrate strong critical thinking and problem-solving abilities and be capable of working both independently and collaboratively with a variety of internal and external partners. Experience providing high-level administrative support is essential, including procurement processing, payroll coordination, vendor communication, contract and invoice management, records maintenance, and handling confidential personnel-related matters. The ideal candidate will be proficient in Microsoft Office applications and other workflow and data-management systems, with the ability to maintain accurate records, prepare reports, and support complex procurement, fiscal, and operational activities for the division. Strong communication and customer service skills are required to effectively support section leadership, field staff, Human Resources, fiscal teams, and vendors while helping ensure efficient and consistent division operations. This position requires flexibility and adaptability to respond to changing priorities and support emergency operations when needed, including lift station call management, alarm dispatching, and escalation activities during storm events or emergency activations. The ideal candidate will demonstrate initiative, contribute to process improvements, and foster a positive, collaborative, and solutions-focused work environment aligned with the division's mission and operational goals. The Systems Reliability Division's Project Coordinator is held to a high standard of professionalism. Words and actions must consistently reflect professional and ethical behavior in accordance with County and Department standards.
Requirements
- Knowledge of the principles and practices of project management.
- Knowledge of the processes, activities, requirements and objectives of the functional area to which assigned.
- Ability to communicate effectively both orally and in writing.
- Ability to manage multiple tasks and solve problems involving several variables or unique situations.
- Ability to establish and maintain effective working relations with others within and outside own organization.
- Ability to manage the details of projects, track activities and meet deadlines.
- Ability to collect, organize and analyze data and make logical decisions.
- Graduation from an accredited four-year degree granting college or university; AND One year of experience managing projects, programs or activities; OR An equivalent combination of education (not less than possession of a High School diploma/GED), training and experience that would reasonably be expected to provide the job-related competencies noted above.
- Ability to pass background checks.
- Possess the necessary job-related license(s) or certification(s) that may include possession of a Florida Driver License (Class E) or an applicable Commercial Driver License (CDL).
Nice To Haves
- Proficient in Microsoft Office applications and other workflow and data-management systems.
Responsibilities
- Performs project management work by coordinating small to moderate projects or elements of larger complex projects.
- Directs and coordinates activities concerned with the implementation and completion of assigned projects.
- Prepares or assists in the preparation of contract drafts, requests for proposal, and other related documents for review.
- Manages project operations to ensure adherence to project plans and schedules.
- Identifies, tracks, monitors and communicates project-related tasks, issues, scope changes, variances and contingencies that may arise during the project.
- Monitors project budget, monitors status of allocated funds and controls expenses.
- Prepares reports and maintains project documentation.
- Performs other related duties as required.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
