Project Coordinator
About The Position
At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future. Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way. About Us: Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges. We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more. Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day. Job Summary: The position of Project Coordinator supports engineering and project delivery teams in San Jose, enabling efficient coordination, documentation, scheduling, and communication across all necessary projects. The Project Coordinator assists technical leaders with managing schedules, documentation, deliverables, and stakeholder communication. This role requires high attention to detail, strong organization, and the ability to work in a fast‑paced environment supporting design and construction activities.
Requirements
- 1-5 Years AEC Industry Experience
- Experience supporting design and/or construction administration activities.
- Strong organizational and multitasking capabilities.
- Excellent written and verbal communication skills.
- High attention to detail.
- Proficiency and/or experience in:
- Microsoft Office Suite (Word, Excel, Outlook)
- Microsoft Project (or similar scheduling software)
- Business Client & Construction management platforms (Oracle, Arriba Procore, Fieldglass, ACC, or similar)
- Financial/project planning platforms (Deltek Vantagepoint or similar)
- Bluebeam Revu and Adobe Acrobat
- Familiarity with the following preferred:
- Autodesk Revit, AutoCAD, BIM360
- Network tools such as SAP Ariba, Fieldglass
Nice To Haves
- Experience in Mechanical, Electrical, Plumbing, or similar technical environments.
- Familiarity with telecom/data center or critical‑environment projects.
- PMP or similar certification.
Responsibilities
- Prepare and maintain project documents including design narratives, specifications, schedules, bills of materials, and other technical documents.
- Coordination with the marketing team for proposals and qualification packages.
- Track document completion and coordinate distribution to internal and external stakeholders.
- Assemble and submit building permit application packages to the Authority Having Jurisdiction (AHJ).
- Support construction-phase coordination including downloading, organizing, and transferring submittals, RFIs, and other contractor communications.
- Coordinate project closeout documentation, including record drawings and internal archiving.
- Manage and update project schedules.
- Track deadlines, milestones, and deliverables.
- Communicate internal deadlines and milestones across project teams.
- Facilitate workflow across design and construction phases.
- Support communication between project managers, engineers, vendors, and external partners.
- Help maintain clear and timely communication on project deliverables.
- Maintain all client document clearing house to specific client standards and needs.
- Support billing projections, as needed.
Benefits
- medical
- dental
- vision
- basic life insurance
- a 401(k) plan
- the ability to purchase company stock at a discount
- U.S. and Canadian (PTO) plans for full-time salaried, exempt and non-team members
- 10 paid holidays
- paid leave programs for military service and new parents
- merit increases
- performance discretionary bonus
- stock
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
