Project Coordinator

Toole Design Group LLC • Los Angeles, CA

49d • $68,000 - $78,000 • Hybrid

About The Position

Toole Design is seeking a Project Coordinator to join their Project Operations team. This role will support and strengthen transportation projects by maintaining organized project information, coordinating administrative processes, and assisting project teams in staying on track. The Project Coordinator will provide essential project coordination and administrative support to ensure project teams are organized, accurate, and on schedule. Responsibilities include assisting with project setup, documentation, compliance tracking, invoicing support, and inter-departmental coordination, all while ensuring project information is up-to-date and complete. The ideal candidate will possess strong attention to detail, excellent organizational skills, and a service-oriented approach to help teams successfully deliver projects.

Requirements

• 3–5 years of experience in a business environment, project coordination, or administrative support role, or a business-focused degree with relevant experience
• Basic knowledge of project management principles
• Strong proficiency with Microsoft Excel and the Microsoft Office Suite
• Excellent organizational, time management, and problem-solving skills
• Exceptional attention to detail and accuracy
• Strong written and verbal communication skills
• A collaborative, service-oriented approach and the ability to manage multiple priorities in a fast-paced environment

Nice To Haves

• Basic understanding of Accounts Payable/Receivable processes
• Experience working with an ERP system (Deltek Vantagepoint preferred but not required)
• Experience with Supplier Diversity Management software is preferred but not required

Responsibilities

• Provide project coordination and administrative support.
• Assist with project setup, documentation, and compliance tracking.
• Support invoicing processes.
• Coordinate across multiple departments.
• Ensure project information is current and complete.

Benefits

• A collaborative, inclusive culture that supports your growth and advancement
• A flexible hybrid schedule: 3 days in the office and 2 days remotely
• 8 paid holidays
• 16 days of PTO accrual annually
• Competitive salary
• Excellent benefits
• Transportation perks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree