Project Coordinator

IntelliPro Group Inc.•New York, NY

8d•Hybrid

About The Position

We are seeking an experienced Project Coordinator to support project administration, planning, reporting, financial tracking, and day-to-day coordination activities. The ideal candidate will have strong organizational and analytical skills, hands-on experience with SAP and MS Excel, and the ability to manage multiple priorities in a fast-paced project environment. This position will serve as a key point of contact for project-related administrative and procedural activities, ensuring project information, deliverables, metrics, financial records, and team communications remain accurate and up to date.

Requirements

3+ years of project coordination or project management experience
Hands-on experience with SAP
Strong Microsoft Excel skills, including PivotTables
Strong data-entry and data-management skills
Financial understanding, including budget tracking, invoice reconciliation, and accruals
Knowledge of MS Project
Strong organizational and time-management skills
Excellent verbal, written, and interpersonal communication skills
Strong analytical and problem-solving abilities
Ability to manage shifting priorities and multiple deadlines
Strong attention to detail and accuracy
Fluent in English, both written and verbal

Nice To Haves

Experience reading or interpreting construction plans
Experience with tendering and contract management
Experience supporting PMO functions
Experience working with project metrics, scorecards, and reporting systems

Responsibilities

Coordinate and maintain the project plan, collect updates from project teams, track task completion, and identify late or outstanding activities.
Prepare and consolidate project status reports, activity reports, deliverable scorecards, and upcoming-week activity reports.
Track and report project metrics, including metrics generated through SAP/SAP Solution Manager and other project systems.
Maintain project records, team lists, email distribution lists, shared-drive materials, and other administrative documentation.
Review project data and information for accuracy, investigate discrepancies, and coordinate resolution of issues with appropriate team members.
Prepare financial reconciliations by comparing project budgets against actual invoices, tracking expenses, and coordinating internal billing activities.
Support monthly accruals for expenses or services that have not yet been invoiced and ensure appropriate financial controls are maintained.
Coordinate billing-related activities, including direct billing for travel and other project-related expenses, and resolve discrepancies as needed.
Manage time-tracking activities, including reviewing and approving delegated time, monitoring delinquent submissions, and following up with project teams.
Coordinate requests related to telecommunications, network services, and other project support requirements.
Ensure required project materials, records, and deliverables are processed and distributed in a timely manner.
Support project closeout activities and ensure outstanding updates, changes, and documentation are completed.
Perform additional project coordination and administrative duties as requested by the Project Management Office (PMO).