Project Coordinator

Above Group•Baltimore, MD

172d•$55,000 - $75,000•Hybrid

About The Position

Our small but growing company needs a responsible, reliable Project Coordinator to organize and coordinate the day-to-day administrative aspects of the company’s various projects. This position will play an integral role in the quality and organizational strength of our company. We are looking for an individual who is efficient and comfortable being a member of a team. Excellent time management and communication skills are crucial with collaboration between internal and external teams. Attention to detail and the ability to multi-task, while maintaining complex schedules and managing administrative support, are essential. The successful applicant will have a positive attitude, a desire to work efficiently, and excellent client-facing communication skills. If you desire to work in a fast-paced office and you enjoy establishing your own organizational systems, we’re excited to talk with you. We’re looking for someone who can operate effectively with little or no supervision and who can manage multiple tasks at once without becoming overwhelmed.

Requirements

Associate degree, preferred
Minimum of 5 years of relevant experience required
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
Detail-oriented and comfortable working in a fast-paced office environment
Superior organization skills and dedication to completing projects in a timely manner
Exceptional communication skills, both oral and written
Customer-service oriented
Ability to multi-task and prioritize projects
Able to complete tasks with minimal supervision
Typing speed suggested: minimum 60 WPM with 90 percent accuracy
Pleasant, friendly disposition

Responsibilities

Organize and oversee the collection, assembly and delivery of various project deliverables
Monitor the progress of projects and compose/update project schedules
Perform quality assurance and quality control processes on project documents and drawings to establish standards and requirements are met
Communicate with Project Managers and key stakeholders to ensure projects are completed on time
Track and enforce follow-through of continuous improvement efforts
Conduct and manage construction administrative duties, manage and respond to emails and update corresponding Outlook calendars
Create project folders at the direction of management.
Process, respond and track Requests for Information and Submittal requests
Create, edit, and maintain documents such as memos, letters of transmittal, spreadsheets and reports
Create, compile and format tables of contents, specifications and reports as needed by the Project Managers
Provide guidance and feedback for achieving goals
Establish and maintain relationship with partnering print shops when appropriate
Physically retrieve prints and deliver in-person drawings to clients or mailing facilities within the county when required
Schedule and attend project-related meetings and transcribe meeting minutes
Provide administrative support to the operations team including setting up travel arrangements
Assist in coordinating the training of staff members and new hires as needed
Implement and monitor programs as directed by management, and see the programs through to completion
Assist with a variety of office-related tasks as needed