Project Coordinator

EXANTE360 INC•Newport Beach, CA

22h•Remote

About The Position

Exante360, Inc., is looking for a Project Coordinator that wants to join us on our bold initiative of “improving lives through relations, by connecting people to solutions.” The Project Coordinator supports the successful execution of projects by managing and tracking project tasks, schedules, scopes, and workloads through the entire project lifecycle. Working closely with Project Managers and cross‑functional teams, the Project Coordinator uses tools such as the typical suite of Microsoft products (Outlook, Office, Teams, SharePoint), but also PM focused tools like Asana and Procore to provide accurate project visibility and support delivery against schedule, budget, and quality objectives.

Requirements

5-7 years of administrative experience required.
Associate’s or Bachelor’s degree in Engineering, Business Administration, or related field (or equivalent experience).
Demonstrated proficiency with Microsoft 365 tools for project documentation, reporting, data tracking, scheduling, and collaboration across cross-functional teams.

Nice To Haves

Experience within the A/E/C industry preferred.
Prior experience with Asana experience preferred.
Certifications such as Project Management Institute CAPM or PMP preferred.

Responsibilities

Support project setup and mobilization across Project Management, Design, BIM, and Administrative teams, ensuring smooth cross‑functional coordination from project start through closeout.
Partner with multiple Project Managers to help develop and maintain project schedules, plans, and milestone tracking to support on‑time delivery.
Configure and maintain project frameworks in Asana, tailoring templates and workflows to meet unique project requirements and prioritize tasks and deliverables.
Work with Project Managers to translate budgeted hours into clearly defined, assigned project tasks.
Maintain accurate, up‑to‑date project data to support weekly coordination meetings and informed decision‑making.
Develop and manage project look‑ahead schedules throughout the lifecycle of assigned projects.
Participate in regular check‑ins with Project Managers to track risks, issues, and action items, and ensure timely follow‑up.
Coordinate with external stakeholders as needed to support timely completion of project milestones.
Monitor project budgets against actual expenditures and flag variances or concerns to the Project Manager.
Assist with earned value tracking and reporting for assigned projects.
Coordinate and administer change orders, Additional Service Requests (ASRs), and other contract modifications for Project Manager review and approval.
Maintain organized electronic project files, including document control, submittal and RFI logs, and QA/QC documentation.
Prepare and distribute project reports, dashboards, meeting minutes, and action items trackers to keep teams informed and aligned.
Keep detailed records of project activities, changes, and documentation to support transparency and accountability.
Contribute to the development and improvement of company standards, templates, and processes related to project management, communication, and administration.