Project Coordinator

Shive Hattery Group•Bettendorf, IA

About The Position

Shive-Hattery Inc. is an Architecture and Engineering firm with a regional practice in healthcare, government, commercial, industry, and education. We believe unparalleled service has contributed to our long-term success and given us the opportunity to practice our passion for design. We are looking for a motivated Project Coordinator who shares our passion and collaborative style and wants the opportunity for professional growth in our Quad Cities office. Project Coordinators support the Project Manager, design team, and client throughout the lifecycle of a project with emphasis on organization, documentation, and commitment to internal processes. Strong communication skills, attention to detail, and a team-first mindset are essential. This role also coordinates and serves teams to make sure deliverables meet schedules and deadlines. This position is responsible for maintaining project documentation including revisions to drawings/specifications, change order requisitions, observation reports, etc., during construction.

Requirements

Bachelors Degree, or 3-5 years in Business Administration or experience providing administrative services in the A/E consulting
A high focus on assisting the client, both internal and external, exhibiting a willingness to help and a can-do attitude
Experience with the use of virtual tools to proactively coordinate and communicate virtually
Proficient in using the Microsoft Office software family (Excel, Word, OneNote, Project, Teams, Outlook)
Able and willing to assist with many different project-specific administrative roles and responsibilities
Highly organized with attention to detail
Fervent desire to innovate and continuously improve processes and the willingness to teach others
Must be adaptive to change and willing to shift tasks daily due to project schedules, customer requests/needs, and internal team needs

Nice To Haves

Experience with Newforma, BSD Speclink and Deltek Vantagepoint software a plus
Construction industry knowledge preferred

Responsibilities

Implementation and maintenance of existing internal systems and processes in support of project delivery
Coordination with Project Manager and project teams of deliverables to clients, agencies and other entities as required
Provide key project team support by tracking and organizing project deliverables, approvals, and deadlines using established processes
Prepare contracts, project schedules, , project plans, specification manuals and documentation from project meetings
Coordination of the bidding and construction administration process of a project to assist the team, owner and contractor in keeping with project schedule
Filing and management of construction administrative service documentation to track questions and submittals from contractors, change orders, observation reports, instruction to contractors, pay applications, etc.
Analyze and interpret information relative to area of expertise
Ensuring deadlines are met and responses are timely
Upkeep of project databases during the lifecycle of the project
Serve as a secondary point of contact for internal and external project teams