Project Coordinator

ACE Family of Companies•Temecula, CA

37d•$41,600 - $60,000•Onsite

About The Position

The Project Coordinator performs a variety of administrative and coordination duties to support the Project Management Department. This position serves as a key liaison between the office, field teams, clients, and vendors—ensuring that project documentation, communication, and scheduling are accurate, timely, and compliant with company standards.

Requirements

Ability to type at least 45 words per minute.
Excellent verbal and written communication skills.
Strong interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Proven ability to meet deadlines and manage multiple priorities.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and related software.
Strong understanding of—or ability to quickly learn—construction project processes and terminology.
Ability to read and comprehend contracts, construction drawings, and specifications.
Adaptable and capable of multitasking in a fast-paced environment.
High school diploma or equivalent required.

Nice To Haves

Construction or field coordination experience preferred.
Experience with project scheduling software preferred.
Contract and document management experience preferred.

Responsibilities

Perform administrative duties including typing, filing, data entry, and completion of forms for upper management and Project Managers.
Operate office equipment such as copiers, scanners, phone systems, and personal computers.
Serve as the primary coordinator and assistant for Project Managers on active projects.
Answer phones, direct calls, and relay accurate messages promptly.
Copy, sort, and file project records, forms, and documents related to business transactions and project scopes.
Prepare letters, memos, proposals, forms, and reports according to written or verbal instructions.
Maintain both manual and electronic filing systems.
Manage calendars and schedule appointments, meetings, and project calls.
Act as a liaison between the company, customers, vendors, and subcontractors.
Address project-related questions, concerns, or complaints and escalate as needed.
Solicit and coordinate subcontractor, vendor, and supplier deliverables, pricing, and activities.
Prepare contracts, proposals, and purchase orders in conjunction with vendor quotations and project scopes of work.
Generate, manage, and track project submittals and Requests for Information (RFIs) through to final acceptance.
Assist with maintaining project schedules, documentation, and reporting for management review.
Perform other related duties as assigned by upper management or Project Managers.