Project Coordinator - Fort Myers, FL

Convergint Career•Fort Myers, FL

22h

About The Position

Convergint is seeking a full-time Project Coordinator in Fort Myers, Florida, to provide administrative support to the local office and assist with delivery of multiple installation projects throughout their life cycle. The coordinator works with multiple Project Managers and internal teams to help ensure projects meet client expectations and are completed on time and within budget. Responsibilities span project setup and documentation, financial and material tracking, client status updates, invoicing, and project closeout and handoff to Service.

Requirements

Strong ability to work independently and as a team member.
Excellent verbal, written, and interpersonal communication skills, including the ability to work with a wide range of internal and external contacts.
Strong attention to detail.
Customer service skills and awareness of customer care and satisfaction.
Strong computer skills, including Word and Excel.
Excellent organizational skills and ability to handle multiple projects simultaneously within tight deadlines.
Initiative, proactive behavior, and ability to identify opportunities.
Strong analytical skills to resolve problems and find solutions.
Strong financial analytical skills, including cost control.
Strong ability to facilitate a collaborative working environment for customers and team members.
High school diploma, GED, or equivalent.

Nice To Haves

One to three years of administrative support, office management, or equivalent experience; preferred but not required.

Responsibilities

Assist with project delivery and administration for multiple installation projects throughout their life cycle.
Work with multiple Project Managers to support on-time, on-budget project delivery that meets client expectations.
Set up projects in the financial system and project management application.
Maintain, communicate, and distribute project information in line with company and client requirements.
Follow up daily with project team members about incomplete tasks and open issue logs, and document actions in the project management application.
Update clients regularly on project status.
Research, compile, process, and coordinate project data, including data entry, report generation, and metrics collection.
Use the financial system to monitor budgets, actual project costs, and cost commitments.
Coordinate project activities with Sales, Service, Safety, and other business areas.
Maintain electronic and hard-copy filing systems according to record-retention policies, including reviewing, archiving, and preparing project files for team use.
Prepare purchase orders for project materials and coordinate orders with the purchasing department.
Coordinate tracking of material orders, delivery dates, and warehouse material reconciliation with the Warehouse, Project Managers, Field Supervisors, and Engineering.
Prepare project invoices and work with Project Managers and Accounts Receivable on invoice analysis and tracking.
Assist with project closeout documentation and turnover to the Service team for warranty and post-installation support.
Perform other duties and responsibilities as requested or required.