Project Coordinator
Critical Mass•Toronto, ON
•CA$60,000 - CA$65,000•Hybrid
About The Position
Critical Mass is looking for a motivated and detail-oriented Project Coordinator to join their team. This role is ideal for someone early in their project management career who is eager to learn, highly organized, and a strong communicator. The company emphasizes setting new hires up for long-term success and expects team members to work from the office a minimum of 3 days a week. Critical Mass is an equal opportunity employer and uses AI in its recruitment process, with human review remaining central to all hiring decisions.
Requirements
- Strong verbal and written communication skills
- A positive, proactive attitude with a willingness to learn
- Good organisational skills and attention to detail
- Basic understanding of project management principles
- Familiarity with collaboration tools such as Jira, Confluence, Teams, or similar
- Proficiency in Microsoft Office (Excel, Word, PowerPoint)
Nice To Haves
- Exposure to project management or resource planning tools (e.g. Smartsheet)
- Interest in digital, media, or technology-driven projects
Responsibilities
- Support the planning and delivery of projects, including scheduling, meeting coordination, and documentation
- Take clear meeting notes and share updates with internal teams and clients
- Assist in managing small-scale projects, with guidance from senior team members
- Help track project budgets, timelines, and overall progress
- Maintain project documentation and ensure information is easy to access and understand
- Communicate regularly with stakeholders through status reports, emails, and meetings
- Escalate risks or issues proactively to ensure smooth project delivery
- Support client onboarding and project intake processes
- Contribute to project management processes alongside senior team members
- Gradually take ownership of smaller projects from start to finish
- Support budget tracking and reporting
- Participate in project reviews and continuous improvement initiatives
- Learn how to scope projects, plan resources, and deliver against client goals
Benefits
- Global maternity and parental leave
- Competitive benefits packages
- Vacation, compassionate leave, wellness days, and flex days
- Diversity and Inclusion Board with 12 affinity groups
- Internal learning and development programs
- Enterprise-wide employee discounts
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
