Project Coordinator

Trileaf Corporation • Chandler, AZ

19d • $22 - $27 • Onsite

About The Position

The Project Coordinator provides clerical and administrative support to Group Managers and Project Managers, helping keep projects, proposals, and day-to-day office operations running smoothly. This role manages project tracking and reporting tasks, supports proposal and billing processes, and provides general administrative support to the assigned team. Requires 2+ years of general administrative and/or project coordination experience. This position will work from the Phoenix, AZ office location.

Requirements

• Good computer skills with strong working knowledge of MS Office (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat
• Attention to detail in composing, typing, and proofing materials
• Ability to establish deadlines and prioritize work accordingly
• Ability to complete tasks quickly and on short notice with minimal direction or oversight
• Excellent written and oral communication skills
• Strong client service skills with the ability to interact with all levels of management
• Excellent organizational and multi-tasking skills
• Ability to develop relationships with team members
• Energetic, professional demeanor, with the ability to work well independently or as part of a team
• Ability to learn quickly and adapt in a fast-paced environment
• Valid driver's license and reliable transportation may be required depending on office needs

Nice To Haves

• Bachelor's degree a plus

Responsibilities

• Enter new project information into Trileaf's internal tracking software
• Set up new project reports using established templates
• Create proposal requests and assist with proposal preparation
• Perform QA/QC of client project orders
• Support Project Managers with day-to-day administrative tasks, including scheduling meetings, coordinating calendars, and managing correspondence
• Track project deadlines and deliverables, and follow up with staff to help keep projects on schedule
• Maintain organized project files and documentation in accordance with company standards
• Perform general clerical duties, including copying, scanning, faxing, and handling incoming and outgoing mail
• Create Purchase Order Requests and track receipt of Purchase Orders
• Track and order office supplies
• Maintain a safe, clean, and presentable office/reception area
• Serve as a point of contact for building management or landlord as needed

Benefits

• Health, Dental & Vision Insurance
• 401k w/matching
• Short-term disability, Long-term disability & Life Insurance – 100% Employer paid
• 3 weeks of PTO per year
• 8 paid holidays plus 1 floating holiday

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree