Project Coordinator, BSAA

Axis Insurance Managers Inc•Oakville, ON

26d

About The Position

Axis Insurance Managers Inc. dares to be Elite. We strive to be the best in our industry, helping people protect what matters most to them. We innovate. We collaborate. We push ourselves, and one another, to be more than we were the day before. To work with us means approaching each day with a passion for what you do, knowing that you make a difference – to your clients, to your colleagues, to yourself. We’re looking for people who are continuously growing – from Good to Great, from Great to Elite. We’re looking for YOU. As a Project Coordinator, a typical day might include: Executive Administration Maintaining the Vice President’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel Overseeing full-cycle travel requirements including booking flights, hotels, and any necessary transportation Attending BSAA managers’ meetings and other meetings as directed by the Vice President, taking minutes and following up on Vice President’s and Directors’ deliverables Preparing drafts of business materials including research, content, and electronic presentations Preparing, formatting, and proofreading confidential correspondence; briefing materials; speaking and presentation materials; proposals; business plans; strategic documents; and other external and internal reports Organizing and prioritizing the Vice President’s workflows, files, tasks, and deliverables Providing executive administrative support to department Directors as directed by the Vice President Working with the Vice President and Directors/Managers to ensure that department management team is kept up to date on latest corporate developments, Senior Management Team (SMT) updates, department updates, etc. Ensuring meeting notes are up to date; organize tasks, workspace, and boards; and monitor Vice President’s progress towards OKR completion Other duties as directed General Administration Collaborating with department management team to organize team building events Working with various reports in Excel format, as instructed Assisting Directors in their various initiatives, as directed Drafting departmental emails Attending and take notes at insurer meetings, as required Creating tutorials for various departmental platforms and tools Other duties as directed Project Coordination Coordinating departmental projects Coordinating department-led initiatives and optimization projects Working with internal and external stakeholders to coordinate all aspects of each project Attending project meetings, taking minutes and following up on deliverables Developing and maintaining various checklists, as well as checking in with project stakeholders and monitoring the progress for all departmental projects

Requirements

3-5 years experience in project coordination/management, in particular managing multiple simultaneous projects and consistently meeting internal core competencies
Post-secondary degree and/or Project Management certification considered an asset; and/or equivalent experience

Nice To Haves

Experience using EPIC broker management system, considered an asset
Commercial insurance industry experience, considered an asset

Responsibilities

Maintaining the Vice President’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
Overseeing full-cycle travel requirements including booking flights, hotels, and any necessary transportation
Attending BSAA managers’ meetings and other meetings as directed by the Vice President, taking minutes and following up on Vice President’s and Directors’ deliverables
Preparing drafts of business materials including research, content, and electronic presentations
Preparing, formatting, and proofreading confidential correspondence; briefing materials; speaking and presentation materials; proposals; business plans; strategic documents; and other external and internal reports
Organizing and prioritizing the Vice President’s workflows, files, tasks, and deliverables
Providing executive administrative support to department Directors as directed by the Vice President
Working with the Vice President and Directors/Managers to ensure that department management team is kept up to date on latest corporate developments, Senior Management Team (SMT) updates, department updates, etc.
Ensuring meeting notes are up to date; organize tasks, workspace, and boards; and monitor Vice President’s progress towards OKR completion
Other duties as directed
Collaborating with department management team to organize team building events
Working with various reports in Excel format, as instructed
Assisting Directors in their various initiatives, as directed
Drafting departmental emails
Attending and take notes at insurer meetings, as required
Creating tutorials for various departmental platforms and tools
Other duties as directed
Coordinating departmental projects
Coordinating department-led initiatives and optimization projects
Working with internal and external stakeholders to coordinate all aspects of each project
Attending project meetings, taking minutes and following up on deliverables
Developing and maintaining various checklists, as well as checking in with project stakeholders and monitoring the progress for all departmental projects

Benefits

Fun! From team-building events to contests and giveaways, we believe that a happy team makes a happy workplace!
Career potential & leadership opportunities. We pride ourselves on training and mentoring for success.
Competitive Employee Benefits Plan. Axis has customized medical, dental, long-term disability, AD&D, critical illness, life insurance, and EAP coverage for you & your family.
Work/Life Balance. Our offices operate 8:30am – 4:30pm, so no evenings or weekends. And we offer competitive vacation time and flex work options, meaning more time for you to get out and do YOU.

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