Project Coordinator

NEP Group•Dallas, TX

35d

About The Position

You might not know our name, but youve probably seen our work on stage, on screen or on the field. Our technology solutions and unique Global Production Ecosystem empower content creators and rights holders to tell their stories in breakthrough ways. Weve supported some of the worlds most watched productions and live events in sports, entertainment, concerts, festivals, film, TV and more. For over 35 years our clients have trusted us to deliver live production, live events, and virtual production solutions for them, anytime, anywhere. Put simply, we bring content to life. Purpose: The job responsibilities include the planning, organizing and coordinating of project activities. Working with Project Management, Sales, Operations and Clients to insure effective communications of critical dates, tasks or activity. Participating in and/or conducting weekly project coordination meetings including the coordination of travel and assisting the Project Manager with the scheduling of manpower and subcontractors. Create, maintain and distribute various reports (e.g., job specs, internal memos, cost accounting and purchasing summary data). Manage and track orders, invoices and budgets. Work with financial contract management to create project status reports, billing summaries, project close out documentation.

Requirements

Strong Microsoft Excel, Word, MS Project and PowerPoint skills
Exceptional team player who knows how to lead and compromise both in-person and with remote groups
Proactive problem-solver, self-directed, strong organization and time management skills.
Ability to recognize, adhere to deadlines and milestones and anticipate possible issues.
Must be able to communicate effectively and coordinate work with multiple departments, internal and external customers, as well as all levels of management
Excellent written and verbal communication skills
Travel as required 10-20%
Valid and current drivers license

Nice To Haves

4-year degree preferred
Previous Project Coordinating/Management experience preferred

Responsibilities

Assists management in monthly forecasting (NFL and NEP)
Assists in the preparation of base data required for monthly job billing
Prepares billing for review. LTR Billing FTR Billing Project and Equipment Billing
Assists with FTR Scheduling and oversight.
Maintains current stadium books, photos and documentation
Coordinates the procurement of materials, supplies and services and controls timely delivery
Plans, creates and coordinates all travel as required.
Assists with the updates of Status reports, including inventory and RMA updates.
Maintains delivery schedules and coordinates task scheduling with vendors
Maintains contracts and monitors the performance of vendors
Keeps superiors and subordinates informed of progress
Maintains all records of project status, changes, material flow and other control records and supervises the preparation and processing of reports for internal and external use
Maintains current knowledge of Company and Company operations, policies, and organizations.
Other duties as assigned.