Project Coordinator

the Client•Chesapeake, VA

15d•Onsite

About The Position

The Project Coordinator facilitates engineering and construction projects by collaborating with the Project Manager and project team in providing and presenting administrative project information. This position coordinates both externally and internally with clients and project management for providing solutions in executions of project and program needs. This is not a design-focused role — emphasis is on construction-phase coordination, post-construction activities, and client-facing execution.

Requirements

Ability to work independently, demonstrating accuracy, reliability, organization, and problem-solving skills
Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint
Excellent organizational skills, attention to detail, communication skills, and ability to handle multiple tasks
Demonstrated ability to communicate with all levels within an organization
Minimum 8 years of relevant experience (with Bachelor's Degree), 10 years (with Associate's Degree), or 11 years (with High School Diploma/GED)
True project coordination experience (not administrative support only)
Construction-phase or post-construction experience
Experience handling RFIs and submittals

Nice To Haves

Experience with ECMS and Procore
Background in engineering or architecture firms
Experience with post-construction administration
Experience working with clients, contractors, and designers
Experience handling RFIs (Requests for Information)

Responsibilities

Facilitate the dissemination of information to vendors, suppliers, clients, and project teams as part of the overall communications and project management process
Resolve questions regarding the project; research and provide appropriate answers
Prepare and present meeting notes, presentations, and tables utilizing Excel, PowerPoint, Access, and other programs
Manage project set-up preparation and compile documentation updates
Monitor project deadlines and benchmarks and support presentation of monthly progress reports covering action items and progress updates
Plan, coordinate, and facilitate on-site and off-site meetings for the project, including project orientation and training, stakeholder meetings, team meetings, periodic reviews, etc.
Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance
Obtain physical sign off of project documents and maintain electronic and paper files
Verify accuracy and compliance with project requirements of bills/invoices, trip tickets, and expense reports and process items in a timely manner
Manage IT resources for project offices and staff by coordinating with internal support departments
Provide follow up reports on ARs and unbilled issues as assigned
Administer project closeout activities
Compose project cost forecast updates
Run PPS reports
Establish priorities and deadlines on project deliverables
Investigate project expenses not billed to the client and report findings to the Project Manager
Assist Project Manager in preparation of client contracts and sub-contracts
Develop procedures pertaining to internal project requirements
Perform other duties as assigned
Comply with all policies and standards