Project Coordinator - Orlando, FL

Bilfinger•Orlando, FL

3d•Onsite

About The Position

The Project Coordinator is responsible for the administrative functions of an area of responsibility that supports a diverse group of clients, vendors, and departments. Responsible for updating, routing, and maintaining various documents and other clerical correspondence, including the processing of subcontractor and vendor forms and documents.

Requirements

2+ years’ experience as an Administrative Assistant, Operations Coordinator, Project Coordinator, or other similar job capacity
Excellent time management and organizational skills
Ability to work independently as well as in a team environment
Must have strong math skills, knowledge of general accounting and bookkeeping processes desired
Adapt and be flexible to frequent changes in a fast-paced work environment
Demonstrate integrity consistent with Centennial’s core values
Collaborate and work effectively in a team environment with people of various backgrounds and styles
Strong verbal and written communication skills, to include clear, concise, and professional presentation of information
Adapt to the constantly evolving world of technology systems, such as Microsoft Office suite

Nice To Haves

Experience in the construction industry desired but not required

Responsibilities

Assist team members in coordinating meetings and tasks, reviewing project documentation, initial submittal review, logging and tracking
Liaison with Owner Representatives, vendors, and clients on documents, questions, and other tasks
Prepare forms for security access and form requirements
Type and send letters, memoranda, and reports as directed
Prepare minutes of project meetings
Coordinate and maintain physical and electronic files
Assemble closeout documentation
Answer telephones, route calls, and take messages
Route incoming and outgoing mail
Review accounting and other reports for data accuracy
Input financial data and backup documentation into accounting systems
Perform other administrative duties as needed in accordance with standard operating procedures and policies
Order and replenish supplies for office
Greet visitors and direct them to appropriate persons
Arrange for maintenance and repair of office equipment
Materials tracking & quality control coordination
Prepare invoices and review billings
Follow up on payments after invoice and supporting documentation is approved
Obtain submittits from Subcontractors and Vendors
Act as Point of Contact on billing and procedural questions and provide Contracting Office with assistance as required
Review and distribute certified payrolls to subcontractor owners for processing insurance paperwork
Performs other duties as assigned